CARE HOMES FOR OLDER PEOPLE
Chilton Croft Newton Road Sudbury Suffolk CO10 6RN Lead Inspector
Jane Offord Announced 25 August 2005 The Commission for Social Care Inspection aims to: • • • • Put the people who use social care first Improve services and stamp out bad practice Be an expert voice on social care Practise what we preach in our own organisation Reader Information
Document Purpose Author Audience Further copies from Copyright Inspection Report CSCI General Public 0870 240 7535 (telephone order line) This report is copyright Commission for Social Care Inspection (CSCI) and may only be used in its entirety. Extracts may not be used or reproduced without the express permission of CSCI www.csci.org.uk Internet address This is a report of an inspection to assess whether services are meeting the needs of people who use them. The legal basis for conducting inspections is the Care Standards Act 2000 and the relevant National Minimum Standards for this establishment are those for Care Homes for Older People. They can be found at www.dh.gov.uk or obtained from The Stationery Office (TSO) PO Box 29, St Crispins, Duke Street, Norwich, NR3 1GN. Tel: 0870 600 5522. Online ordering: www.tso.co.uk/bookshop This report is a public document. Extracts may not be used or reproduced without the prior permission of the Commission for Social Care Inspection. Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 3 SERVICE INFORMATION
Name of service Chilton Croft Address Newton Road, Sudbury, Suffolk, CO10 6RN Telephone number Fax number Email address Name of registered provider(s)/company (if applicable) Name of registered manager (if applicable) Type of registration No. of places registered (if applicable) 01787 374146 01787 374333 Chilton Care Homes limited Mrs Anita Feeley Care Home 31 Category(ies) of Old Age (OP) 31 registration, with number of places Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 4 SERVICE INFORMATION
Conditions of registration: None Date of last inspection 11/3/05 Brief Description of the Service: Chilton Croft is situated about one mile from the centre of Sudbury. It offers nursing care to thirty one residents in a large two storey house which has been developed for the purpose. The home has two large lounges that both have a conservatory which overlooks garden areas. The gardens are secluded and have level access and wheelchair ramps to allow for resident usage. There is a separate dining room. There are twenty seven single bedrooms and two shared rooms. Eleven bedrooms are on the ground floor with eighteen on the first floor. There is a passenger lift between the floors. Nineteen rooms have en-suite toilet facilities and there are toilets and bathrooms situated on both floors. The home is a family run business. Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 5 SUMMARY
This is an overview of what the inspector found during the inspection. This announced inspection took place on a weekday between 9.00 and 17.00. The registered manager was available throughout the day and the inspector was able to speak to several staff members, some visitors and some of the residents. Prior to the inspection seven visitors/relatives and three residents had completed comment cards. A tour of the premises was done with the manager and then the inspector was allowed the freedom to move around at will. Four residents’ files and care plans were seen, three staff files, the complaints log, the accident/incident record and the policy folder were all looked at. A medication round was observed and the storage facilities for drugs were checked. During the day staff were observed calmly attending the residents’ needs. Interactions were polite and appropriate and all the residents spoken to said the staff were very caring. Visitors were seen coming and going and were made welcome. The home was clean on the day of inspection but there were some items of equipment not correctly stored and some cupboards would benefit from tidying. What the service does well: What has improved since the last inspection?
Previous requirements had been actioned so that radiators and hot pipes were protected, Medicine Administration Records (MAR) sheets were correctly completed and the fan in the medicine storage area was functioning.
Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 6 What they could do better: Please contact the provider for advice of actions taken in response to this inspection. The report of this inspection is available from enquiries@csci.gsi.gov.uk or by contacting your local CSCI office. Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 7 DETAILS OF INSPECTOR FINDINGS CONTENTS
Choice of Home (Standards 1–6) Health and Personal Care (Standards 7-11) Daily Life and Social Activities (Standards 12-15) Complaints and Protection (Standards 16-18) Environment (Standards 19-26) Staffing (Standards 27-30) Management and Administration (Standards 31-38) Scoring of Standards Statutory Requirements Identified During the Inspection Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 8 Choice of Home
The intended outcomes for Standards 1 – 6 are: 1. 2. 3. 4. 5. 6. Prospective service users have the information they need to make an informed choice about where to live. Each service user has a written contract/ statement of terms and conditions with the home. No service user moves into the home without having had his/her needs assessed and been assured that these will be met. Service users and their representatives know that the home they enter will meet their needs. Prospective service users and their relatives and friends have an opportunity to visit and assess the quality, facilities and suitability of the home. Service users assessed and referred solely for intermediate care are helped to maximise their independence and return home. The Commission considers Standards 3 and 6 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 1, 3, 5 People who use this service can expect that they will have an assessment of need made and that they, or their representative, will be able to visit prior to moving to the home however they cannot be assured that the home will be registered to care for their special need. EVIDENCE: The residents’ files that were seen showed evidence that a pre-admission assessment took place before the resident entered the home. Two of the residents were discharged from hospital and the hospital had given details of the care they required which was reflected in the documentation of the home. The assessment included areas of care such as, communication, nutrition, continence, pain, mobility and final wishes. Two visitors spoken with said that they had chosen the home for their relatives and had been invited to visit and meet matron and the staff before making a commitment. One visitor said they had been able to see the room that was being proposed for their relative. Both visitors said that choosing Chilton Croft had been a positive choice for them.
Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 9 Information supplied prior to the inspection showed that four of the residents had a diagnosis of dementia. Discussion with the manager and some relatives confirmed this. Observation on the day also confirmed that some residents had dementia. Chilton Croft is not registered to care for people with a diagnosis of dementia. To enable the care to continue for these people an application must be made urgently to CSCI to have a variation of registration. Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 10 Health and Personal Care
The intended outcomes for Standards 7 – 11 are: 7. 8. 9. 10. 11. The service user’s health, personal and social care needs are set out in an individual plan of care. Service users’ health care needs are fully met. Service users, where appropriate, are responsible for their own medication, and are protected by the home’s policies and procedures for dealing with medicines. Service users feel they are treated with respect and their right to privacy is upheld. Service users are assured that at the time of their death, staff will treat them and their family with care, sensitivity and respect. The Commission considers Standards 7, 8, 9 and 10 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 7, 8, 9, 10, 11 People who use this service can expect that they will be treated with respect, that their health needs will be addressed with an individually developed care plan and that their wishes at the time of death will be met sensitively, however they cannot be assured that some of the present medication administration practices will protect them or that their psychological needs will be addressed by their plan of care. EVIDENCE: Care plans that were seen were developed from the assessments of the care needs identified and covered environmental safety, personal care, eating and drinking, mobility, continence, wound care, communication, pain and manual handling. Each record had a sleep care plan too that included personal preferences to help a resident sleep comfortably such as the number of pillows they liked, whether they preferred curtains open or closed or a bedside light left on. There were Waterlow scores in the records to assess the risk of pressure sores developing. A flow chart should be evolved to identify the action required if a resident has a high-risk score.
Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 11 Each file had reviews of nutritional intake, weight records, manual handling and falls assessments. The care plans detailed special needs for food such as one resident needed sieved food. The wound care plan gave information about the dressings to be used and the frequency of redressing but there was no detail of the size or description of the wound to indicate whether the treatment was effective. Care plans covered a wide range of physical care needs but there was no psychological input. In the daily records of one resident there was reference to their depressive state and frequent suicidal comments but there was no intervention on the care plan with reference to this. Holistic care should address all areas of need, not just physical. There were records kept of appointments with other professionals such as a dentist or GP. During the handover between the early and late shifts plans were being made for a resident to attend a hospital appointment. Staff spoken with said that they tried to protect the dignity of residents by closing doors when undertaking personal care, knocking on doors before entering bedrooms, protecting clothing during mealtimes and using preferred names. Staff were observed helping residents with their meals in a sensitive manner. One visitor said that although their relative had dementia they were ‘cared for as a person’. The personal records seen recorded the final wishes of the resident. The next of kin to be contacted in the event of an emergency was clearly documented and the resident’s religion and, in one case, their priest, were also on the file. The policy for managing terminal care and death was detailed about the need for sensitivity and the importance of involving relatives. A medication administration round was observed. The MAR sheets had photographs of the residents for identification and were correctly completed. The practice during the round was safe and followed the guidelines issued by the Nursing and Midwifery Council (NMC). Later in the day a nurse was observed with medication pots on a tray administering drugs to two different residents. The pots contained hand written pieces of paper to identify the recipient of the medication. This is unsafe practice and does not meet the NMC guidelines that trained nurses must adhere to. The medicine storage area was seen and found to be clean, tidy and medication was appropriately stored. The controlled drugs (CD) book was seen and the CDs checked and tallied with the records. A discussion with the manager about storing eye drops in the domestic refrigerator in the dining room ended with agreement that they would be kept in a locked container, in preference to purchasing a medicine refrigerator that would take up valuable space in the storage area.
Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 12 Daily Life and Social Activities
The intended outcomes for Standards 12 - 15 are: 12. 13. 14. 15. Service users find the lifestyle experienced in the home matches their expectations and preferences, and satisfies their social, cultural, religious and recreational interests and needs. Service users maintain contact with family/ friends/ representatives and the local community as they wish. Service users are helped to exercise choice and control over their lives. Service users receive a wholesome appealing balanced diet in pleasing surroundings at times convenient to them. The Commission considers all of the above key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 12, 13, 14, 15 People who use this service can expect to have a lifestyle that suits them and be encouraged to maintain family contact. They can expect to be offered a choice of well-balanced meals. EVIDENCE: On the day of inspection residents were observed choosing where they would like to spend their time. Some remained in their room while others made use of one of the two lounges. At mealtimes they were able to choose whether to eat in the dining room or their room. Staff and visitors said that there were activities which both residents and visitors were able to take part in. There was weekly Bingo and frequent musical sessions, singsongs. There were also some sessions of reminiscence when old photos and pictures were shared. Birthdays were always celebrated and there was the option of using one of the two lounges for a private function if the resident or family chose. During the day visitors were seen coming and going. Some relatives spent a large part of the day with a resident. One visitor said they come and have Sunday lunch at the home each week. Visitors said that they were made welcome and the staff were always polite to them.
Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 13 Menus seen showed a wide choice of meals. There was a choice of two main meals each day for lunch. There was always the option of a roast lunch on Sundays and supper offered a choice of soup or sandwiches with pork pie, beans on toast, fish fingers, sausage rolls or something similar too. The lunchtime meal seen was nicely served and clearly enjoyed by the residents. One visitor said that their relative had gained weight since they had been at Chilton Croft. It had been a health issue prior to that so they were pleased with the food. Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 14 Complaints and Protection
The intended outcomes for Standards 16 - 18 are: 16. 17. 18. Service users and their relatives and friends are confident that their complaints will be listened to, taken seriously and acted upon. Service users’ legal rights are protected. Service users are protected from abuse. The Commission considers Standards 16 and 18 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 16, 18 People who use this service can expect that their complaints will be taken seriously and efforts made to resolve them but they cannot be assured that they will be correctly documented or that the present training for Protection of Vulnerable Adults (POVA) is adequate to protect them. EVIDENCE: The complaints policy was seen and offers appropriate action to be taken in the event of a complaint. The reference to National Care Standards Commission (NCSC) must be changed to Commission for Social Care Inspection (CSCI). The complaints log was seen and it was noted that the last complaint recorded was dated 30/5/04. The manager initially said that was the most recent complaint but was reminded that there had been one within the last month. Steps have been taken to resolve that complaint but an up to date record must be maintained. Nursing staff and ancillary staff were all able to identify what could be considered an abusive situation. They were less clear about the correct way to manage the situation. They said they had not received any formal POVA training. This was confirmed when the training records were seen. The policy for abuse does not reflect the most up to date POVA guidelines for the county and needs to be amended urgently. Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 15 Environment
The intended outcomes for Standards 19 – 26 are: 19. 20. 21. 22. 23. 24. 25. 26. Service users live in a safe, well-maintained environment. Service users have access to safe and comfortable indoor and outdoor communal facilities. Service users have sufficient and suitable lavatories and washing facilities. Service users have the specialist equipment they require to maximise their independence. Service users’ own rooms suit their needs. Service users live in safe, comfortable bedrooms with their own possessions around them. Service users live in safe, comfortable surroundings. The home is clean, pleasant and hygienic. The Commission considers Standards 19 and 26 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 19, 22, 24, 25, 26 People who live in this home can expect to be in an environment which is clean and hygienic, have their own possessions around them and have access to specialist equipment if they require it however they cannot be assured that the equipment will be suitably stored. EVIDENCE: The premises have been adapted to facilitate the movement needed in a busy care environment. Corridors and doorways allow good access for wheelchairs and trolleys. This gives a feeling of space and light through the home. The furnishings in the communal rooms are attractive and suitable with a variety of chair styles. The gardens are mature and can be seen from both lounges and all the residents’ bedrooms. Bird feeders were seen outside the window of one room. There are levelled paths throughout the gardens that allow access to wheelchair users.
Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 16 Residents’ bedrooms were attractively decorated and carpets and curtains were clean and fresh looking. There was evidence of personal items like photographs and pictures in the rooms. Some rooms had a television set and music centre for the resident’s use. There was evidence that special mattresses were being used by some residents to reduce pressure and some pressure relieving cushions were also being used. There were a number of hoists and slings to move residents with mobility difficulties. On the day of inspection some urine odours were noted but not persistently in the same place, which indicated that there was a problem that was dealt with. The laundry was seen and was tidy with individual baskets for residents’ personal clothing. The inspector observed clothing being returned to a resident’s bedroom and it was folded or hung up appropriately. The washing machine had a sluicing programme and staff spoken with were clear about the management of soiled linen and the policy for infection control. There were paper towels and liquid soap available in the laundry. The home benefits from a permanent maintenance person. This staff member attends to a variety of tasks on a daily basis prioritising the impact or urgency of the job. Generally residents’ rooms are redecorated as they become vacant. Maintenance contracts are in place for large systems such as the heating or the lift. On the day of inspection a team of window cleaners was working on the outside of the windows of the house and the conservatory. During the inspection it was noted that some equipment was left in inappropriate places. Two wheelchairs were seen in the alcove housing the macerator and wheelchair footplates were lying in a corner of one lounge. One cupboard was opened and a large amount of bedding fell out which had been inadequately stacked due to lack of space. Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 17 Staffing
The intended outcomes for Standards 27 – 30 are: 27. 28. 29. 30. Service users needs are met by the numbers and skill mix of staff. Service users are in safe hands at all times. Service users are supported and protected by the home’s recruitment policy and practices. Staff are trained and competent to do their jobs. The Commission considers Standards 27, 29, and 30 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 27, 29, 30 People who use this service can expect to be cared for by staff who are appropriately recruited and trained and deployed in suitable numbers to meet their needs, however they cannot be assured that the working routines are the best organisation of staff. EVIDENCE: Three staff files were seen and contained proof of identity, two references and enhanced Criminal Record Bureau (CRB) checks. The personal identification number (PIN) that ensures registered nurses can practise was checked on one trained nurse file and was in date. The file for one adaptation nurse contained a work permit and evidence of the nursing qualification obtained in their country of origin. There was documented evidence of induction training and mandatory study sessions on fire, infection control, manual handling and COSHH. Evidence of more specialised study in continence care, diabetes and care of peg feeding tubes was also present. The usual complement of staff was one trained nurse and five carers for the morning shift, one trained nurse and three carers for the afternoon and evening shift and one trained nurse and two carers for the night. Generally staff, residents and visitors felt that was a sufficient number of staff for the care needs. One visitor’s comment card out of the seven received felt there should be more staff.
Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 18 Comments from some staff members indicated that breakfast times can be a time when it is difficult to achieve a high standard of care. One visitor thought that the staff did not go round the home often enough to check that residents had not got into awkward positions or were in need of something and unable to ring a bell due to physical disability. A review of daily routines could address both these concerns. Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 19 Management and Administration
The intended outcomes for Standards 31 – 38 are: 31. 32. 33. 34. 35. 36. 37. 38. Service users live in a home which is run and managed by a person who is fit to be in charge, of good character and able to discharge his or her responsibilities fully. Service users benefit from the ethos, leadership and management approach of the home. The home is run in the best interests of service users. Service users are safeguarded by the accounting and financial procedures of the home. Service users’ financial interests are safeguarded. Staff are appropriately supervised. Service users’ rights and best interests are safeguarded by the home’s record keeping, policies and procedures. The health, safety and welfare of service users and staff are promoted and protected. The Commission considers Standards 33, 35 and 38 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 36, 37, 38 People who use this service can expect their health and safety to be protected and the home’s policies to safeguard their interests however they cannot be assured that training needs will be identified for staff in a supervision process. EVIDENCE: The accident/incident book was seen and entries were predominantly records of falls or residents found on the floor rarely sustaining an injury. The manager satisfactorily explained one incident involving a hoist. The policy folder contained guidance on manual handling assessments, nutrition assessments, restraint, infection control and a homely remedy protocol agreed by the GP, to identify just a few procedures. In the kitchen food was correctly stored and dated and labelled. Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 20 There were no records of supervision in the staff files seen. Staff confirmed that they did not have supervision but had an annual appraisal. Supervision of staff is required to enable them to develop their skills and identify training needs. Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 21 SCORING OF OUTCOMES
This page summarises the assessment of the extent to which the National Minimum Standards for Care Homes for Older People have been met and uses the following scale. The scale ranges from:
4 Standard Exceeded 2 Standard Almost Met (Commendable) (Minor Shortfalls) 3 Standard Met 1 Standard Not Met (No Shortfalls) (Major Shortfalls) “X” in the standard met box denotes standard not assessed on this occasion “N/A” in the standard met box denotes standard not applicable
CHOICE OF HOME ENVIRONMENT Standard No 1 2 3 4 5 6 Score Standard No 19 20 21 22 23 24 25 26 Score 1 x 3 x 3 x HEALTH AND PERSONAL CARE Standard No Score 7 2 8 3 9 2 10 3 11 3 DAILY LIFE AND SOCIAL ACTIVITIES Standard No Score 12 3 13 3 14 3 15 3
COMPLAINTS AND PROTECTION 3 x x 2 x 3 3 3 STAFFING Standard No Score 27 2 28 x 29 3 30 3 MANAGEMENT AND ADMINISTRATION Standard No 31 32 33 34 35 36 37 38 Score Standard No 16 17 18 Score 2 x 1 x x x x x 1 3 3 Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 22 None Are there any outstanding requirements from the last inspection? STATUTORY REQUIREMENTS This section sets out the actions which must be taken so that the registered person/s meets the Care Standards Act 2000, Care Homes Regulations 2001 and the National Minimum Standards. The Registered Provider(s) must comply with the given timescales. No. 1. Standard 1 Regulation 4 (1) (c ) Schedule 1 Requirement To enable care to be offered to people with a diagnosis of dementia an application for a variation to registration must be made urgently to CSCI and no later than 30/9/05. Care plans must include interventions with regard to psychological needs of residents. Medication administration must take place following the guidelines for registered nurses from the NMC. The complaints policy must be amended to include reference to CSCI not NCSC and an up to date log of complaints must be maintained. The policy on abuse must be updated in line with present POVA guidelines and staff training must be undertaken urgently. Provision must be made for the correct storage of equipment such as wheelchairs. An action plan to show how a programme for regular supervision of staff is to be implemented must be forwarded to CSCI. Timescale for action as soon as possible, no later than 30/9/05. 31/10/05 immediate. 2. 3. 7 9 15 13 (2) 4. 16 22 (7 8) 30/9/05. 5. 18 13 (6) 30/9/05. 6. 7. 22 36 23 (2) (l) 18 (2) 31/12/05. 10/10/05 Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 23 RECOMMENDATIONS These recommendations relate to National Minimum Standards and are seen as good practice for the Registered Provider/s to consider carrying out. No. 1. Refer to Standard 27 Good Practice Recommendations It is recommended that a review of working routines should be undertaken to offer better care during the breakfast time and more observation of residents throughout the day. A flow chart should be developed to show what interventions are required if a Waterlow score indicates that a resident is at risk of pressure area damage. The wound care plan should include a description and size of the wound being treated. 2. 3. 8 8 Chilton Croft I54-I04 S24358 Chilton Croft V237680 050825 Stage 4.doc Version 1.40 Page 24 Commission for Social Care Inspection 5th Floor, St Vincent House Cutler Street Ipswich IP1 1UQ National Enquiry Line: 0845 015 0120 Email: enquiries@csci.gsi.gov.uk Web: www.csci.org.uk
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