CARE HOMES FOR OLDER PEOPLE
Madeley Manor Heighley Castle Way Madeley Crewe Cheshire CW3 9HJ Lead Inspector
Lynne Gammon Unannounced 06 April 2005 09.30 The Commission for Social Care Inspection aims to: • • • • Put the people who use social care first Improve services and stamp out bad practice Be an expert voice on social care Practise what we preach in our own organisation Reader Information
Document Purpose Author Audience Further copies from Copyright Inspection Report CSCI General Public 0870 240 7535 (telephone order line) This report is copyright Commission for Social Care Inspection (CSCI) and may only be used in its entirety. Extracts may not be used or reproduced without the express permission of CSCI www.csci.org.uk Internet address This is a report of an inspection to assess whether services are meeting the needs of people who use them. The legal basis for conducting inspections is the Care Standards Act 2000 and the relevant National Minimum Standards for this establishment are those for Care Homes for Older People. They can be found at www.dh.gov.uk or obtained from The Stationery Office (TSO) PO Box 29, St Crispins, Duke Street, Norwich, NR3 1GN. Tel: 0870 600 5522. Online ordering: www.tso.co.uk/bookshop This report is a public document. Extracts may not be used or reproduced without the prior permission of the Commission for Social Care Inspection. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 3 SERVICE INFORMATION
Name of service Madeley Manor Care Home Address Heighley Castle Way Madeley Crewe Cheshire CW3 9HJ 01782 750610 01782 751545 Telephone number Fax number Email address Name of registered provider(s)/company (if applicable) Name of registered manager (if applicable) Type of registration No. of places registered (if applicable) Madeley Manor Care Home Ltd Julie McCormack Care Home with Nursing 42 Category(ies) of 5 PD registration, with number 42 OP of places 42 PD(E) 5 DE(E) 5 MD(E) Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 4 SERVICE INFORMATION
Conditions of registration: Physical disability minimum 55 years - 5 beds Date of last inspection 28 September 2004 Brief Description of the Service: Madeley Manor Care Home provides residential and nursing care for up to 42 elderly persons over the age of 65 years, physical disabilities elderly and older people, (42 beds) mental disability (5 beds), (excluding learning disability or dementia), dementia (5 beds) and physical disability minimum 55 years of age, (5 beds). The Home is a Grade II listed country house situated in landscaped gardens on the outskirts of Madeley and is situated within a well established residential area. The home is approximately 5 minutes from Madeley village, 6 miles from Newcastle-under-Lyme and 8 miles from junction 15 of the M6 motorway. The home is not well served by local transport but is easily accessible by car and has parking space to the front of the home. Accommodation within the Home is provided on three floors that are accessed by a vertical shaft passenger lift or a main staircase. All areas within the Home are accessible for wheelchairs. There are 32 single rooms and 4 double rooms, most have en-suite facilities. Madeley Manor has two well appointed sitting rooms overlooking the extensive grounds and a good sized dining room. There is currently limited access to the grounds and gardens due to the development of the Home, however, these limitations are expected to be shortlived. The Home provides a range of activities and has access to a community minibus to take residents out for day trips etc.
Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 5 SUMMARY
This is an overview of what the inspector found during the inspection. This unannounced visit was made on the 6 April 2005 from 9:30am to 5pm. The inspection was carried out by two inspectors who used the National Minimum Standards for Older People as the basis for the inspection. The inspection took a total of 7.5hrs. The registered care manager was on annual leave on the day of the inspection but the deputy Matron, an RGN, was in charge of the home accompanied by the General Manager. An additional registered nurse and seven care assistants were also on duty that day, plus an administrator, assistant cook, catering assistant, three domestic staff, laundry person, maintenance person and a gardener. There were 36 service users living in the home and these staffing levels were adequate to meet their needs. The inspection included a tour of the building, inspection of records, observation, discussions with 17 service users and 2 relatives, discussions with the staff members on duty, and dining with the service users at lunchtime. Since the last inspection on 28 September 2004, no complaints nor any incidents or reports of abuse of any kind had been received and no requirements or recommendations, against the regulations or the minimum standards, were outstanding from the last inspection report. Service users spoke highly of the quality of care provided by the staff from the initial visit to the home, to the day-to-day living within the home. They were involved in the whole process of deciding if the home was right for them, being sure that it could meet their needs and once in the home, having those needs met very well. All aspects of health, personal and social care needs were addressed to a high standard and recorded accordingly. Service users felt that they were treated with dignity and respect and staff recognised and supported their need for privacy when required. Service user plans had been written and it was evident that a lot of work had been carried out to improve them. However, there was a mass of information in a variety of formats and there was a need to simplify the care planning process in order to provide clarity of service user needs for the staff. The home itself was well maintained, bright, warm and clean. It provided a safe and happy environment for the service users and staff. The home was large but still managed to retain a homely atmosphere. Most of the bedrooms were decorated to a high standard, with a couple requiring slight attention to bring them up to the same standard. The communal areas were very clean, warm and tidy. The laundry service was well organised and adequate. The
Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 6 food was well presented and nutritious, with choices available to meet a variety of needs. Staff training had been recorded well and staff had received supervision from the Matron and the General Manager. The home was well managed and organised, and some service users attended service users meetings where they were able to contribute and make decisions about the day-to-day activities within the home. Good robust systems were in place to safeguard service user’s finances, their health, safety and welfare. What the service does well: What has improved since the last inspection? What they could do better:
Care planning processes were in place but need to be less complicated for staff. These should be reorganised to provide clarity and consistency for staff. Although, there are well-documented policies and procedures in place to maintain the safety of the service users, the home is required to have a restraint policy in place to prevent service users from being placed at risk of harm or abuse. All staff would need to receive training in this restraint policy for the protection of both service users and staff. Recruitment checks on staff were carried out very well within the home, but they must ensure that they obtain proof of a persons identity in addition to a recent photograph of the potential employee to ensure that service users are protected as much as possible. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 7 Please contact the provider for advice of actions taken in response to this inspection. The full report of this inspection is available from enquiries@csci.gsi.gov.uk or by contacting your local CSCI office. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 8 DETAILS OF INSPECTOR FINDINGS CONTENTS
Choice of Home (Standards 1–6) Health and Personal Care (Standards 7-11) Daily Life and Social Activities (Standards 12-15) Complaints and Protection (Standards 16-18) Environment (Standards 19-26) Staffing (Standards 27-30) Management and Administration (Standards 31-38) Scoring of Standards Statutory Requirements Identified During the Inspection Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 9 Choice of Home
The intended outcomes for Standards 1 – 6 are: 1. 2. 3. 4. 5. 6. Prospective service users have the information they need to make an informed choice about where to live. Each service user has a written contract/ statement of terms and conditions with the home. No service user moves into the home without having had his/her needs assessed and been assured that these will be met. Service users and their representatives know that the home they enter will meet their needs. Prospective service users and their relatives and friends have an opportunity to visit and assess the quality, facilities and suitability of the home. Service users assessed and referred solely for intermediate care are helped to maximise their independence and return home. The Commission considers Standards 3 and 6 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 1, 2, 3, and 4. (No intermediate care takes place at this Home and therefore Standard 6 does not apply). People who accessed the service received clear, detailed and easy to understand information to enable them to make an informed choice about the home. An initial assessment was carried out for prospective service users and confirmation that their needs would be met was given to them in writing. EVIDENCE: Copies of the Statement of Purpose and the Service User’s Guide for Madeley Manor Care home were included in a professional, glossy, company folder. This also included a summary of the most frequently asked questions raised by potential service users before moving into one of the homes within the group. The documentation was clear and comprehensive and provided a positive image of the home’s approach to caring. The home’s philosophy was ‘At Home – not in a Home’. The written contract/statement of terms and conditions included all elements required within 2.2 of this Standard, e.g. details of the fees charged and any additional charges for extras such as hairdressing, dry cleaning etc.
Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 10 Documentations evidenced that initial assessments were carried out prior to admission and discussions with service users confirmed that they had been given the opportunity to visit the home before choosing to stay. The home needs to ensure that they receive a Community Care Assessment from the Local Authority following a referral from a social worker to support the initial needs assessment process. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 11 Health and Personal Care
The intended outcomes for Standards 7 – 11 are: 7. 8. 9. 10. 11. The service user’s health, personal and social care needs are set out in an individual plan of care. Service users’ health care needs are fully met. Service users, where appropriate, are responsible for their own medication, and are protected by the home’s policies and procedures for dealing with medicines. Service users feel they are treated with respect and their right to privacy is upheld. Service users are assured that at the time of their death, staff will treat them and their family with care, sensitivity and respect. The Commission considers Standards 7, 8, 9 and 10 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 7, 8, 9 and 10. Care planning processes within the Home included all aspects of health, personal and social care but need to be less complicated and more concise to provide staff with a current reflection of the care needed. The administration and handling of drugs was well managed and documented within the home to protect the service users. There was a friendly, respectful ambience within the home and service users were treated as individuals, with dignity and respect. EVIDENCE: Individual plans of care were available and based on the activities of daily living. An allocation book was used to ensure that a review of each care plan was carried out each month, however there were some gaps. It was evident that there had been substantial efforts made to improve the care planning processes but this had led to a range of information being held in different places within the home, which was overcomplicated for staff. It is recommended that care plans are reorganised to ensure that a clear path from initial assessment to service delivery is in place. Service users had access to a range of health care specialists and a separate record of visits from other professionals, such as GP, chiropodist, optician, and physiotherapist, was kept. There was also a selection of pressure relieving equipment available at the Home.
Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 12 No resident within the Home was self-medicating at the time. On inspection, there was a safe system for the receipt, storage, administration and disposal of medicines. All documentation was checked and no errors were found. Service users confirmed that they were treated politely and that their privacy was respected. Staff were observed addressing service users in a respectful manner and knocking on doors before entering service user’s rooms. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 13 Daily Life and Social Activities
The intended outcomes for Standards 12 - 15 are: 12. 13. 14. 15. Service users find the lifestyle experienced in the home matches their expectations and preferences, and satisfies their social, cultural, religious and recreational interests and needs. Service users maintain contact with family/ friends/ representatives and the local community as they wish. Service users are helped to exercise choice and control over their lives. Service users receive a wholesome appealing balanced diet in pleasing surroundings at times convenient to them. The Commission considers all of the above key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 12, 13, 14 and 15. Service users had a range of religious and recreational opportunities available within the Home. Visitors were welcomed and service users were enabled and supported to fulfill their individual wishes and choices. The food was of a high standard, varied and nutritious. EVIDENCE: A range of recreational activities was available for the service users. This included art and crafts, games, exercise to music etc. These were carried out by in house staff, or by an external activity co-ordinator who also attended the home twice per week. Regular visitors to the home included a hairdresser, a local organist and Clergy from a number of denominations. There was a designated smoking area in the home. A mobile library came to the Home every 4 to 6 weeks and provided War-time Reminiscence boxes for the service users, which were changed and updated at each visit. Service users confirmed that relatives and visitors were welcomed at any time. It was evident that a number of strong friendships had developed between the service users. Lots of banter and joking was witnessed between the service users themselves and the staff in the communal areas, but for those that wanted to be quiet, they were supported to go to their own rooms. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 14 The home did not have its own transport but had access to the local community mini bus. The service users had visited Trentham Gardens recently using this facility. The dining area was very clean and laid out well. The assistant cook stayed in the dining room during lunch and it was clear that she and the rest of the staff, knew the likes and dislikes of the service users. The food was well presented, wholesome and nutritious. Throughout lunch, staff were noted offering choices and providing assistance to those service users who needed help. This was carried out in an unhurried manner. Some service users stated that they had their meals in their rooms when they wanted to. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 15 Complaints and Protection
The intended outcomes for Standards 16 - 18 are: 16. 17. 18. Service users and their relatives and friends are confident that their complaints will be listened to, taken seriously and acted upon. Service users’ legal rights are protected. Service users are protected from abuse. The Commission considers Standards 16 and 18 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 16 and 18 The arrangements for dealing with complaints were positive and constructive. Service users and their relatives/friends knew that if they wished to complain, staff would listen and make every attempt to resolve the complaint to their satisfaction if at all possible. Service users were protected from abuse by the home’s Adult Protection procedure, which ensured a proper response to any suspicion or allegation of abuse if the need arose. EVIDENCE: Copies of the complaints procedure were posted throughout the home, and included information on how to complain directly to the CSCI. No complaints had been made to the home in the last 12 months and service users confirmed that they felt able to air their views and express their concerns to staff at any time. The General Manager also kept a logbook to record minor grumbles to ensure that all concerns were addressed quickly and effectively. The home had an Adult Protection procedure that included a Whistle Blowing policy for staff. There had been no allegations or incidents of abuse at the home. No restraint policy existed within the home and it is a requirement for this to be developed as a matter of urgency to secure the welfare of the service users. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 16 Environment
The intended outcomes for Standards 19 – 26 are: 19. 20. 21. 22. 23. 24. 25. 26. Service users live in a safe, well-maintained environment. Service users have access to safe and comfortable indoor and outdoor communal facilities. Service users have sufficient and suitable lavatories and washing facilities. Service users have the specialist equipment they require to maximise their independence. Service users’ own rooms suit their needs. Service users live in safe, comfortable bedrooms with their own possessions around them. Service users live in safe, comfortable surroundings. The home is clean, pleasant and hygienic. The Commission considers Standards 19 and 26 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 19, 20, 22, 24, 25 and 26. The home was generally well maintained throughout and recent redecoration had been carried out to a very high standard. The internal environment was spacious and bright and satisfied the needs of the service users, however access to the grounds was restricted due to work in progress around the outside of the home. EVIDENCE: A tour of the home included individual service user bedrooms and communal areas such as the lounges and the dining room. There was evidence of an ongoing commitment to continue to improve all areas of the home, especially those used by the service users. The home was bright, clean and warm, and even though it was a large building, it had retained a ‘homely’ atmosphere. Recently, a large number of bedrooms had had new carpets and had been redecorated to a high standard including the use of colour co-ordinated bed linen and curtains. Service users had many of their own possessions in their rooms and comments from service users were very positive about their home. ‘I feel really at home here’, ‘I have no complaints at all, the staff are lovely’.
Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 17 The home offered a safe environment for the service users which included covered radiators, safety catches on fire doors and up-to-date recording of hot water temperature tests. Specialist equipment was provided for the service users to promote their independence and risk assessments were completed for service users to determine whether they could use the main shaft lift. Adequate hand washing facilities were available throughout the home, although paper towels were needed in the sluice. The laundry facility was well maintained. Externally, the footpath around the home was seen to be uneven and the grounds were subsequently inaccessible to the service users. The General Manager confirmed that this work should be done before the summer. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 18 Staffing
The intended outcomes for Standards 27 – 30 are: 27. 28. 29. 30. Service users needs are met by the numbers and skill mix of staff. Service users are in safe hands at all times. Service users are supported and protected by the home’s recruitment policy and practices. Staff are trained and competent to do their jobs. The Commission considers Standards 27, 29, and 30 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 27, 29 and 30. The number of staff within the home was sufficient to meet the needs of the service users. The procedures for the recruitment of staff were generally robust but required further attention to ensure that all safeguards were in place to offer protection to the service users in the home. EVIDENCE: From observation and discussions with service users and the General Manager, it was evidenced that there were satisfactory levels of skilled staff employed within the home to meet the service user’s needs. On the day of the inspection, the Matron was on annual leave, however the following staff were either on duty or were rostered to work later during the day and night. For the 36 service users, there were: 2 RGN’s (1 was the deputy matron), 1 of which was on duty from 8.00am to 4.00pm and the other from 8.00am to 8.00pm. 7 Care assistants were on duty am, 5 care assistants pm and 4 care assistants were on duty that evening. Night duty consisted of 1 RGN and 3 care assistants. The General Manager worked each weekday from 9.00am to 5.00pm, with assistance from a part time administrator. Other ancillary staff on duty that day included: an assistant cook, domestics including a person responsible for the laundry, a maintenance person and a gardener. Staff files of three employees were very well presented. CRB and POVA checks had been carried out prior to employment but no proof of identification had been obtained for any of those staff sampled. It is required that this is carried out for all new staff with immediate effect. Individual training records were
Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 19 seen and a variety of both internal and external training had been provided for all staff groups. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 20 Management and Administration
The intended outcomes for Standards 31 – 38 are: 31. 32. 33. 34. 35. 36. 37. 38. Service users live in a home which is run and managed by a person who is fit to be in charge, of good character and able to discharge his or her responsibilities fully. Service users benefit from the ethos, leadership and management approach of the home. The home is run in the best interests of service users. Service users are safeguarded by the accounting and financial procedures of the home. Service users’ financial interests are safeguarded. Staff are appropriately supervised. Service users’ rights and best interests are safeguarded by the home’s record keeping, policies and procedures. The health, safety and welfare of service users and staff are promoted and protected. The Commission considers Standards 33, 35 and 38 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 33, 35, 36, 37 and 38. The home was well managed and organised, with quality assurance mechanisms in place to ensure that the needs of service users remained at the core of the service. Good robust systems were in place to safeguard service user’s finances, their health, safety and welfare. EVIDENCE: From discussions with service users and the General Manager, it was clear that the home was being run in the best interests of the service users. Regular resident meetings had been taking place but no record was kept of these. It is a recommendation that these meetings are recorded and minutes taken. Questionnaires had not been sent to families or service users since the new ownership and it was recommended that this took place before the next inspection and for the results of the survey to be added to the Service User Guide. The General Manager confirmed that both Matron and herself undertake ‘audits’ – talking to the service users and ensuring that they are
Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 21 happy with the service. Any minor grumbles and complaints were recorded in a separate log and addressed accordingly. Random samples of service user personal allowances were checked and matched the recorded totals in every account. Staff supervision, shared between Matron and the General Manager, was recorded appropriately. The proprietor had completed all Regulation 26 visits and copies had been sent to the CSCI and filed in the home. During a tour of the home, no Health and Safety issues were noted during this inspection. Records were all up to date and Portable Appliance Testing is due now. The home had recently had a visit from the Environmental Health Officer and the minor requirement made from that visit was addressed the same day. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 22 SCORING OF OUTCOMES
This page summarises the assessment of the extent to which the National Minimum Standards for Care Homes for Older People have been met and uses the following scale. Where there is no score against a standard it has not been looked at during this inspection. The scale ranges from:
4 Standard Exceeded 2 Standard Almost Met (Commendable) (Minor Shortfalls) 3 Standard Met 1 Standard Not Met (No Shortfalls) (Major Shortfalls) “X” in the standard met box denotes standard not assessed on this occasion “N/A” in the standard met box denotes standard not applicable
CHOICE OF HOME ENVIRONMENT Standard No 1 2 3 4 5 6 Score Standard No 19 20 21 22 23 24 25 26 Score 3 3 3 3 x N/A HEALTH AND PERSONAL CARE Standard No Score 7 2 8 3 9 3 10 4 11 x DAILY LIFE AND SOCIAL ACTIVITIES Standard No Score 12 4 13 4 14 3 15 4
COMPLAINTS AND PROTECTION 3 3 x 3 x 3 3 3 STAFFING Standard No Score 27 4 28 x 29 2 30 3 MANAGEMENT AND ADMINISTRATION Standard No 31 32 33 34 35 36 37 38 Score Standard No 16 17 18 Score 4 x 3 x x 3 x 3 3 3 3 Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 23 NO Are there any outstanding requirements from the last inspection? STATUTORY REQUIREMENTS This section sets out the actions which must be taken so that the registered person/s meets the Care Standards Act 2000, Care Homes Regulations 2001 and the National Minimum Standards. The Registered Provider(s) must comply with the given timescales. No. 1. Standard 18 Regulation 13(6)(7) (8) 19(1)(b) (i) Requirement A restraint policy must be developed to prevent service users from being placed at risk of harm or abuse. Proof of a persons identity, including a recent photograph must be obtained for new staff before they start work. Timescale for action 01 June 05 2. 28 Ongoing 3. RECOMMENDATIONS These recommendations relate to National Minimum Standards and are seen as good practice for the Registered Provider/s to consider carrying out. No. 1. 2. 3. Refer to Standard 7 33 33 Good Practice Recommendations Care planning processes to be re-organised to provide a more concise understanding of service user needs for staff. All residents meetings should be minuted to provide a record of service users contributions in the delivery of the service. Service users, relatives and other professionals views should be sought and results of the survey to be published in the service user guide. Madeley Manor E51-E09 S59805 Madeley Manor V220917 060405 Stage 4.doc Version 1.20 Page 24 Commission for Social Care Inspection Stafford - Dyson Court Staffordshire Technology Park Beaconside Stafford ST18 0ES National Enquiry Line: 0845 015 0120 Email: enquiries@csci.gsi.gov.uk Web: www.csci.org.uk
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