CARE HOMES FOR OLDER PEOPLE
Sycamore Lodge Care Home 2 Burringham Road Scunthorpe North Lincolnshire DN17 2BB Lead Inspector
Eileen Engelmann Unannounced Inspection 29th November 2005 09:30 X10015.doc Version 1.40 Page 1 The Commission for Social Care Inspection aims to: • • • • Put the people who use social care first Improve services and stamp out bad practice Be an expert voice on social care Practise what we preach in our own organisation Reader Information
Document Purpose Author Audience Further copies from Copyright Inspection Report CSCI General Public 0870 240 7535 (telephone order line) This report is copyright Commission for Social Care Inspection (CSCI) and may only be used in its entirety. Extracts may not be used or reproduced without the express permission of CSCI www.csci.org.uk Internet address Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 2 This is a report of an inspection to assess whether services are meeting the needs of people who use them. The legal basis for conducting inspections is the Care Standards Act 2000 and the relevant National Minimum Standards for this establishment are those for Care Homes for Older People. They can be found at www.dh.gov.uk or obtained from The Stationery Office (TSO) PO Box 29, St Crispins, Duke Street, Norwich, NR3 1GN. Tel: 0870 600 5522. Online ordering: www.tso.co.uk/bookshop This report is a public document. Extracts may not be used or reproduced without the prior permission of the Commission for Social Care Inspection. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 3 SERVICE INFORMATION
Name of service Sycamore Lodge Care Home Address 2 Burringham Road Scunthorpe North Lincolnshire DN17 2BB Telephone number Fax number Email address Provider Web address Name of registered provider(s)/company (if applicable) Name of registered manager (if applicable) Type of registration No. of places registered (if applicable) 01724 856963 01724 856963 sycamorelodgehome@hotmail.com Mr Sukhuinder Marjara Mrs Margaret Williams Care Home 40 Category(ies) of Old age, not falling within any other category registration, with number (40), Terminally ill (5) of places Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 4 SERVICE INFORMATION
Conditions of registration: Date of last inspection 19th January 2005 Brief Description of the Service: Sycamore Lodge is situated in the Ashby area of Scunthorpe, it is close to the local amenities and on a number of bus routes. The home provides care including nursing for up to 40 service users over the age of 65; five of these beds are registered for service users with palliative care needs. Accommodation is provided on two floors; there is stair and passenger lift access to the first floor. There are thirty single rooms and five shared rooms; en- suite facilities are provided in eight of the single rooms. The home has a good variety of day space; there are two lounges, a dining room and a conservatory. All rooms are decorated and furnished to a good standard. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 5 SUMMARY
This is an overview of what the inspector found during the inspection. This unannounced inspection was carried out with the Registered Provider, the manager, staff and residents of Sycamore Lodge Care Home. The inspection took 7 hours and included a tour of the premises, examination of staff and resident files and records relating to the service. Five of the residents were spoken to in an informal manner; their comments have been included in this report. What the service does well: What has improved since the last inspection? What they could do better:
Medication practices carried out by the nurses must improve to make sure all residents receive their medication at the right time, on the right date and at the correct dosage, so that there is no mishandling of medication and the residents health is looked after. Residents said that ‘staff are always in a hurry when giving care in a morning and evening’. The home must make sure enough staff are on duty with the right skills and abilities to carry out all the health, social and personal care Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 6 tasks needed by the residents, in a manner that is not rushed or without giving time to listen to each individuals wishes and choices. The way in which staff are offered employment at the home must follow the recruitment policy and procedure, to make sure employee checks and work documentation/references are obtained and up to date before they start work. Failure to do so could result in the residents being put at risk. Please contact the provider for advice of actions taken in response to this inspection. The report of this inspection is available from enquiries@csci.gsi.gov.uk or by contacting your local CSCI office. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 7 DETAILS OF INSPECTOR FINDINGS CONTENTS
Choice of Home (Standards 1–6) Health and Personal Care (Standards 7-11) Daily Life and Social Activities (Standards 12-15) Complaints and Protection (Standards 16-18) Environment (Standards 19-26) Staffing (Standards 27-30) Management and Administration (Standards 31-38) Scoring of Outcomes Statutory Requirements Identified During the Inspection Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 8 Choice of Home
The intended outcomes for Standards 1 – 6 are: 1. 2. 3. 4. 5. 6. Prospective service users have the information they need to make an informed choice about where to live. Each service user has a written contract/ statement of terms and conditions with the home. No service user moves into the home without having had his/her needs assessed and been assured that these will be met. Service users and their representatives know that the home they enter will meet their needs. Prospective service users and their relatives and friends have an opportunity to visit and assess the quality, facilities and suitability of the home. Service users assessed and referred solely for intermediate care are helped to maximise their independence and return home. The Commission considers Standards 3 and 6 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for the following standard(s): 3. Progress has been made to develop the homes needs assessment to ensure that it covers all aspects of care, enabling residents to be confident that their needs can be met by the service. EVIDENCE: Each resident has their own individual file and all four of those looked at had a full needs assessment completed within them. Two residents spoken to were able to give detailed information about their care needs and the input they required from the staff, service and outside professionals, and this was found to be accurately documented within their care plans. The information from the assessment process is used to formulate the individuals care plan, however one resident who had been admitted four days prior to the inspection still did not have a care plan written by the staff within the home and they were relying on the Social Services assessment for information on care giving. It is expected by the Commission that a resident have a care plan developed from the assessment of need within five days of admission.
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The intended outcomes for Standards 7 – 11 are: 7. 8. 9. 10. 11. The service user’s health, personal and social care needs are set out in an individual plan of care. Service users’ health care needs are fully met. Service users, where appropriate, are responsible for their own medication, and are protected by the home’s policies and procedures for dealing with medicines. Service users feel they are treated with respect and their right to privacy is upheld. Service users are assured that at the time of their death, staff will treat them and their family with care, sensitivity and respect. The Commission considers Standards 7, 8, 9 and 10 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for the following standard(s): 7, 8, 9 and 10. Improvements must be made to the medication practices in the home to ensure the health and welfare of the residents is protected. Care practices must be monitored to ensure residents receive a consistent and continuous high standard of care. EVIDENCE: Examination of a selection of care plans indicates that these have improved and are being completed to a higher standard than at the last inspection. Individual care plans are in place for all residents and the four examined set out the health, personal and social care needs identified for each person. The plans looked at have been evaluated on a monthly basis and any changes to the care being given is documented and implemented by the staff. Risk assessments were seen to cover pressure sores, nutrition, moving/handling and activities of daily living and the majority of the care plans have been signed by the resident or their family. Information about the resident’s social interests, likes and dislikes, spiritual needs and wishes regarding death and dying are all included within the individuals care plan. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 10 Three residents said that they have good access to their GP’s, District Nurse (for those who are residential), chiropody, dentist and opticians. They all attend outpatient appointments at the hospital and records show that they have an escort from the home if wished. Documentation of the wound care being given in the home shows that staff are making good progress in healing wounds, and information in the care plans indicate there are good links with the tissue viability nurse for advice when needed. The medication policy for the home says that individuals can self-medicate if they want to and after a risk assessment has been completed and agreed. All five of the residents spoken to prefer to have staff administer their medication. Checks of the medication records and the system used showed that these are mainly up to date, accurate and well managed. One error was found in the Controlled Drug medication stock, where a resident had not had his/her pain relief patch replaced the day before the inspection and another was on the medication chart where there was an error on the printed strength of the Patch. The manager spoke to the nurses responsible for administering the medication, and said that she would make the Pharmacy aware of the incorrect chart and ensure the resident received their pain relief immediately. One resident spoken to was unhappy that staff continually left medicated creams and lotions in the main area of his/her bedroom, near to food and drinks, despite there being a basket provided for this purpose in the en-suite facility to the room. This practice is not acceptable as it potentially puts the individual at risk of harm, as the resident has visual disabilities and finds it hard to see what is on the table. The manager was made aware of the problem and assured the inspector that it would be dealt with straight away. All the residents spoken to felt that staff were meeting their personal needs most of the time, but said that ‘the level of care being given can be up and down’. Three residents said that ‘care at the home is generally good, but the way it is given can depend on how the staff are feeling when they come to work’. One individual said that ‘staff tend to hurry you in a morning when getting you up; they always seem to be busy and rushed off their feet’. Comments received from the residents indicated that although they are not all aware of their individual key workers names, they feel comfortable and secure about asking any of the staff questions about their care and life at the home. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 11 Daily Life and Social Activities
The intended outcomes for Standards 12 - 15 are: 12. 13. 14. 15. Service users find the lifestyle experienced in the home matches their expectations and preferences, and satisfies their social, cultural, religious and recreational interests and needs. Service users maintain contact with family/ friends/ representatives and the local community as they wish. Service users are helped to exercise choice and control over their lives. Service users receive a wholesome appealing balanced diet in pleasing surroundings at times convenient to them. The Commission considers all of the above key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for the following standard(s): 12 and 13. Since the last inspection there has been a decline in the choice and diversity of social activities within the home. This has had a negative impact on the residents leaving them dissatisfied with their daily lives and disinterested in the activities on offer. EVIDENCE: Five residents commented how disappointed they were that the activity coordinator for the home has now left, it has left them feeling ‘fed up and bored’ with little for them to do. Notices in the entrance hall suggest that there are a range of in-house entertainments booked for the Christmas period and on the day of this inspection there was a sale of gifts and other items from the local Chemist, taking place within the home. Feedback from the residents indicates that they miss the one to one contact they received from the activity person and discussion with the Provider revealed that he is trying to replace this key employee as soon as possible. The residents said that their families and friends are able to visit regularly and they enjoy trips out with them when the weather is fine. Individuals at the home commented that they are consulted about life within the home and have the chance to discuss any changes taking place within it. They attend resident meetings every six months and are given satisfaction questionnaires to complete about the service and care within the home.
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The intended outcomes for Standards 16 - 18 are: 16. 17. 18. Service users and their relatives and friends are confident that their complaints will be listened to, taken seriously and acted upon. Service users’ legal rights are protected. Service users are protected from abuse. The Commission considers Standards 16 and 18 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for the following standard(s): 16 and 18. The manager must make improvements to the way feedback on complaints is given to the residents, relatives and friends, to ensure they feel confident that their views are being listened to and acted on as appropriate. EVIDENCE: The home has a complaints policy and procedure that is simple, clear and easy to understand. Copies of the policy are on display within the home and included in the homes Statement of Purpose and Service User Guide. Complaint forms are provided within the home for individuals to record any issues and concerns. Residents spoken to did not know that the policy was there, but two individuals were aware that they could talk to the staff or manager if they had any concerns. Both these residents commented that they did not feel that their concerns were listened to properly or taken seriously by the manager or Provider, although information in the complaints records shows that the manager has dealt with a number of concerns in the past year and resolved them. The inspector advised that the manager discuss the complaints process with the residents at the next communal meeting and document when she has dealt with any niggles and grumbles on a daily basis. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 13 Since the last inspection the home has purchased a training pack from Mulberry House around Abuse and Protection of Vulnerable Adults from Abuse (POVA). Staff have also been enrolled on a POVA distance learning course from another training company to increase their knowledge and skills in this area of care. The home has policies and procedures to cover adult protection and prevention of abuse, whistle blowing, aggression, physical intervention and restraint and management of service users money and financial affairs. Discussion with the manager and proprietor showed that they were aware of the referral and investigation procedures regarding the multi agency policy and of the homes responsibilities regarding the referral of unsuitable staff for consideration for inclusion on the Protection Of Vulnerable Adults register. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 14 Environment
The intended outcomes for Standards 19 – 26 are: 19. 20. 21. 22. 23. 24. 25. 26. Service users live in a safe, well-maintained environment. Service users have access to safe and comfortable indoor and outdoor communal facilities. Service users have sufficient and suitable lavatories and washing facilities. Service users have the specialist equipment they require to maximise their independence. Service users’ own rooms suit their needs. Service users live in safe, comfortable bedrooms with their own possessions around them. Service users live in safe, comfortable surroundings. The home is clean, pleasant and hygienic. The Commission considers Standards 19 and 26 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for the following standard(s): 19, 22 and 26. The standard of the environment within this home is good, providing residents with an attractive and homely place to live. EVIDENCE: Since the last inspection the minor repairs mentioned in the report have been attended to and privacy locks have been fitted to the bedroom doors. There is an ongoing programme of routine maintenance and renewal within the home and all areas seen were clean, well decorated and odour free. The ground floor bathroom has been supplied with a new fixed hoist and all equipment used in the care of the residents is in full working order and well maintained. There is a range of pressure relieving equipment in place and bed rails and protectors are supplied for those with identified risks; risk assessments are completed and kept in the individuals care plan. The home is clean, warm and comfortable and no malodours were present. Two residents remarked that ‘ the domestic staff do a lovely job and make sure the home looks fresh and welcoming’. Residents spoken to are very happy
Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 15 with the laundry service and one individual said ‘the staff are very good at returning your clothes and make sure they are looked after properly during the washing and drying process’. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 16 Staffing
The intended outcomes for Standards 27 – 30 are: 27. 28. 29. 30. Service users’ needs are met by the numbers and skill mix of staff. Service users are in safe hands at all times. Service users are supported and protected by the home’s recruitment policy and practices. Staff are trained and competent to do their jobs. The Commission consider all the above are key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for the following standard(s): 27, 28, 29 and 30. Improvements must be made to the standards of vetting and recruitment of staff to ensure residents are kept safe from any risk of harm. EVIDENCE: Information from the staffing rota shows that there are some minor fluctuations in the staffing, but in general there are two nurses and six care staff on duty in a morning, two nurses and five care staff in the afternoon and one nurse and three care staff at night. Four residents said that ‘the staff on duty are always busy and we have to wait for some considerable time before getting attention, especially when we are wanting to get up or go to bed’. There is a high level of dependant people at the home, who need input from two staff during care giving and this has an impact on the availability of staff for other residents at peak activity times such as morning and evening times. This was identified at the previous inspection and discussion with the manager and provider indicated that they are considering the introduction of a more flexible staffing programme to meet the needs of the residents. There is an induction and foundation course that meets National Training Organisation (NTO) specification for new members of staff, and 15 of the care staff have achieved an NVQ 2 or 3, with ten other staff members going through the training. The home offers staff a wide range of training including mandatory and specialist subjects, aimed at meeting the needs of the residents. Staff-training
Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 17 files are in place and each staff member receives in excess of three paid days training a year. Five staff files were looked at and showed that the majority of employment and police checks have been carried out and references obtained. A number of discrepancies were noted in the files and these include: Two files were for individuals from overseas and information within the files indicated that their work permits were out of date. The manager said that she had seen the more recent permits and would ensure that the employees brought them back in for her to photocopy and put into their files. This issue has been brought up at previous inspections and will be monitored by the inspector at the next visit. One file was for a nurse who has been recently employed, however neither of her references were from the current manager of her previous place of work. Discussion with the manager revealed that other nurses have also been recently employed from the same workplace and they too need up to date references from the provider/manager of that nursing home. The manager and provider were advised to contact the manager of the home the nurses had worked in to obtain an up to date reference for each individual. The recruitment policy should specify that at least one reference for each future employee should be from the owner/manager of the last place of work, and this practice must be followed every time a new employee is interviewed. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 18 Management and Administration
The intended outcomes for Standards 31 – 38 are: 31. 32. 33. 34. 35. 36. 37. 38. Service users live in a home which is run and managed by a person who is fit to be in charge, of good character and able to discharge his or her responsibilities fully. Service users benefit from the ethos, leadership and management approach of the home. The home is run in the best interests of service users. Service users are safeguarded by the accounting and financial procedures of the home. Service users’ financial interests are safeguarded. Staff are appropriately supervised. Service users’ rights and best interests are safeguarded by the home’s record keeping, policies and procedures. The health, safety and welfare of service users and staff are promoted and protected. The Commission considers Standards 31, 33, 35 and 38 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for the following standard(s): 31, 33 and 38. The management of the home is satisfactory overall, with safe working practices being carried out within the home to protect the residents’ health, safety and wellbeing. EVIDENCE: The registered manager of the home has been employed in the home for seven years; she was appointed manager and completed registration with the Commission in 2003. The manager said that she has completed her Registered Managers Award since the last inspection. Certificates on the wall of the home and discussion with the Provider and Manager indicate that the North Lincolnshire Council has awarded the home its Gold Standard for Quality Assurance, this award was achieved in 2002 and has been reaffirmed by the council since this time. The home is also accredited with Investor in People Status since 2002 and this too has been reaffirmed. Feedback is sought from the residents and relatives through regular meetings
Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 19 and satisfaction questionnaires. Policies and procedures are up dated and reviewed as an ongoing practice and action is being taken to ensure the requirements of the inspection reports are met. Maintenance certificates are in place and up to date for all the utilities and equipment within the building. The Provider is waiting for the Gas certificate for recent work completed at the home; he is to send a copy of this to the Commission when he has received it. The manager has completed generic risk assessments for the premises and a fire risk assessment has been completed and reviewed. Staff are undergoing training in all safe working practices and accident books are filled in appropriately. It was advised that the manager completes a monthly analysis of accidents in place of the current six monthly practice, to ensure all accidents have been followed up and any hazards/patterns identified and acted on. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 20 SCORING OF OUTCOMES
This page summarises the assessment of the extent to which the National Minimum Standards for Care Homes for Older People have been met and uses the following scale. The scale ranges from:
4 Standard Exceeded 2 Standard Almost Met (Commendable) (Minor Shortfalls) 3 Standard Met 1 Standard Not Met (No Shortfalls) (Major Shortfalls) “X” in the standard met box denotes standard not assessed on this occasion “N/A” in the standard met box denotes standard not applicable
CHOICE OF HOME Standard No Score 1 2 3 4 5 6 ENVIRONMENT Standard No Score 19 20 21 22 23 24 25 26 X X 3 X X N/A HEALTH AND PERSONAL CARE Standard No Score 7 3 8 3 9 1 10 2 11 X DAILY LIFE AND SOCIAL ACTIVITIES Standard No Score 12 2 13 3 14 X 15 X COMPLAINTS AND PROTECTION Standard No Score 16 3 17 X 18 3 3 X X 3 X X X 3 STAFFING Standard No Score 27 2 28 2 29 1 30 3 MANAGEMENT AND ADMINISTRATION Standard No 31 32 33 34 35 36 37 38 Score 3 X 4 X X X X 3 Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 21 Are there any outstanding requirements from the last inspection? Yes. STATUTORY REQUIREMENTS This section sets out the actions, which must be taken so that the registered person/s meets the Care Standards Act 2000, Care Homes Regulations 2001 and the National Minimum Standards. The Registered Provider(s) must comply with the given timescales. No. 1 Standard OP9 Regulation 17 Requirement Timescale for action 27/02/06 2 OP9 13 3 OP10 12 4 OP12 16 Staff must keep accurate records of medication received, administered and leaving the home. Medicines in the custody of the 27/02/06 home must be handled according to the requirements of the Medicines Act 1968, guidelines from the Royal Pharmaceutical Society, the requirements of the Misuse of Drugs Act 1971 and Nursing staff abide by the NMC Standards for the administration of medicines. Staff must ensure the health and 27/02/06 personal care being given to the residents respects their privacy and dignity at all times (given timescale of 01/02/05 was not met). The home must provide 27/02/06 residents with a range of activities that meet their needs, preferences and capacities. Particular consideration must be given to individuals with dementia, visual, hearing or dual sensory impairments, or physical disabilities.
DS0000002807.V263787.R01.S.doc Version 5.0 Sycamore Lodge Care Home Page 22 5 OP27 18 6 OP27 18 7 OP29 19 The registered person must 27/02/06 review staffing levels to ensure they are sufficient to meet the needs/dependency levels of the residents. The registered person must 27/02/06 ensure there are additional staff on duty at peak times of activity during the day. All oversees staff employed at 01/02/06 the home must have a current work permit (where applicable) on file (given timescales of 15/06/04 and 28/02/05 were not met). RECOMMENDATIONS These recommendations relate to National Minimum Standards and are seen as good practice for the Registered Provider/s to consider carrying out. No. 1 2 3 4 5 6 Refer to Standard OP3 OP9 OP16 OP28 OP29 OP38 Good Practice Recommendations Staff at the home should develop a written care plan from the needs assessment of an individual within five days of them being admitted to the home. Staff should always seek guidance from the Pharmacist if information on the MAR chart does not correspond correctly with the medication prescribed by the Doctor. The manager should discuss the complaints process with the residents and ensure they receive feedback on any issues they have raised with her. 50 of care staff should achieve an NVQ2 by 2005. The manager should ensure that at least one of references obtained for a new employee is from the manager/owner of their previous place of work. The manager should complete a monthly audit of the accident reports to help identify any hazards/patterns within the home and take action to rectify these where applicable. Sycamore Lodge Care Home DS0000002807.V263787.R01.S.doc Version 5.0 Page 23 Commission for Social Care Inspection Hessle Area Office First Floor, Unit 3 Hesslewood Country Office Park Ferriby Road Hessle HU13 0QF National Enquiry Line: 0845 015 0120 Email: enquiries@csci.gsi.gov.uk Web: www.csci.org.uk
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