CARE HOMES FOR OLDER PEOPLE
Cherry Tree House 49 Dobbins Lane Wendover Aylesbury Bucks, HP22 6DH
Lead Inspector Gill Wooldridge Announced 17 May 2005 09:30 a.m. The Commission for Social Care Inspection aims to: • • • • Put the people who use social care first Improve services and stamp out bad practice Be an expert voice on social care Practise what we preach in our own organisation Reader Information
Document Purpose Author Audience Further copies from Copyright Inspection Report CSCI General Public 0870 240 7535 (telephone order line) This report is copyright Commission for Social Care Inspection (CSCI) and may only be used in its entirety. Extracts may not be used or reproduced without the express permission of CSCI www.csci.org.uk Internet address This is a report of an inspection to assess whether services are meeting the needs of people who use them. The legal basis for conducting inspections is the Care Standards Act 2000 and the relevant National Minimum Standards for this establishment are those for Care Homes for Older People. They can be found at www.dh.gov.uk or obtained from The Stationery Office (TSO) PO Box 29, St Crispins, Duke Street, Norwich, NR3 1GN. Tel: 0870 600 5522. Online ordering: www.tso.co.uk/bookshop This report is a public document. Extracts may not be used or reproduced without the prior permission of the Commission for Social Care Inspection. Cherry Tree House Version 1.10 Page 3 SERVICE INFORMATION
Name of service Cherry Tree House Address 49 Dobbins Lane, Wendover, Aylesbury, Bucks, HP22 6DH Telephone number Fax number Email address Name of registered provider(s)/company (if applicable) Name of registered manager (if applicable) Type of registration No. of places registered (if applicable) 01296 623350 Mr Peter Hall & Mrs Janet Parker Mrs Janet Parker Care Home 20 Category(ies) of Old age, not falling within any other category registration, with number (20) of places Cherry Tree House Version 1.10 Page 4 SERVICE INFORMATION
Conditions of registration: Date of last inspection 23 November 2004 Brief Description of the Service: Cherry Tree House is a privately owned care home providing accommodation for twenty elderly residents. The home has twenty individual bedrooms with five having ensuite facilities and one of these rooms provides respite care. The accommodation is on two floors with only three residents having bedrooms upstairs which are accessed by stairs. The communal areas are well situated on the ground floor. The home is situated in the village of Wendover, with local shops and facilities close by. The home is in a road of well mainatined properties and appears well intergrated within the local community with train and bus links to near by towns. The home is supported by the local General Practioners surgery with regular support from the district nursing service. There is an established staff team which welcomes residents relatives and new staff. Cherry Tree House Version 1.10 Page 5 SUMMARY
This is an overview of what the inspector found during the inspection. This was an announced inspection which took place on 17th May at 9.30am until 3.35 pm. Overall the inspection took approximately six hours. The inspection was carried out by two inspectors. During the course of the inspection the requirements and recommendations from the last inspection were discussed and some evidence was found to ensure that these shortfalls had been met. Most of the bedrooms were seen during a tour of the building. Two care plans were studied and the care of these residents tracked. Staff personnel files, training records and Medication Administration Record (MAR) sheets were also studied. Several staff on duty were handed written questionnaires, which it is hoped will be returned to the Commission. Time was spent in discussions with the manager. The inspectors spoke with residents during the tour of the building and during the lunch time meal where staff and residents interactions were observed. What the service does well:
The manager was able to describe a number of areas in which she feels the home does well, these included: Staff give good care and are attentive to residents’ needs. The care of the residents, including their personal care, is good. Residents looked well cared for with attention to detail such as clean fingernails, co-ordinating clothes and wearing their own jewellery. Residents commented favourably on how helpful staff are. Residents enjoy a range of activities including trips out, in- house entertainments and activities in the home. The manager described an established staff team, which welcomes new residents, their relatives and staff. Staff attend training to enable them to meet residents’ needs. There was a friendly homely atmosphere in the home. The home facilitates an advocacy agency who hold regular meetings in the home. Relatives comments cards received during the inspection and at the Commissions offices confirmed that relatives and residents view the home in a positive light. Cherry Tree House Version 1.10 Page 6 What has improved since the last inspection? What they could do better:
The manager needs to develop audit systems to support staffs’ practice. These must include medication and care plan audit which ensure that areas identified are followed through with regard to residents’ care and medication. This will need to be supported by continuing ongoing training and supervision. If this fails to result in any changes in staff practice then the manager must address these issues in a formal manner. Medication Administration Records (MAR) sheets must not show any inconsistencies. Care plans need to reflect the residents’ present situation with all care needs identified and followed through. The manager is reminded to inform the Commission that any event that effects the welfare of residents must be reported to the Commission as required under Regulation 37. Cherry Tree House Version 1.10 Page 7 Please contact the provider for advice of actions taken in response to this inspection. The full report of this inspection is available from enquiries@csci.gsi.gov.uk or by contacting your local CSCI office. Cherry Tree House Version 1.10 Page 8 DETAILS OF INSPECTOR FINDINGS CONTENTS
Choice of Home (Standards 1–6) Health and Personal Care (Standards 7-11) Daily Life and Social Activities (Standards 12-15) Complaints and Protection (Standards 16-18) Environment (Standards 19-26) Staffing (Standards 27-30) Management and Administration (Standards 31-38) Scoring of Standards Statutory Requirements Identified During the Inspection Cherry Tree House Version 1.10 Page 9 Choice of Home
The intended outcomes for Standards 1 – 6 are: 1. 2. 3. 4. 5. 6. Prospective service users have the information they need to make an informed choice about where to live. Each service user has a written contract/ statement of terms and conditions with the home. No service user moves into the home without having had his/her needs assessed and been assured that these will be met. Service users and their representatives know that the home they enter will meet their needs. Prospective service users and their relatives and friends have an opportunity to visit and assess the quality, facilities and suitability of the home. Service users assessed and referred solely for intermediate care are helped to maximise their independence and return home. The Commission considers Standards 3 and 6 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 3 The written records relating to a recent admission to the home contained sufficient detail. This information should enable staff to satisfactorily meet this residents’ needs. EVIDENCE: From studying the file of a recently admitted resident it was evident that a clear assessment was carried out. The information was dated and signed by the deputy manager. The manager described the process of assessment which may involve gaining further information from relevant parties. The assessment information was detailed and covered areas as detailed in the Standard. This information is readily available to staff who are expected to make use of it to meet residents’ care needs. It is strongly recommended that the manager develops a protocol to support staffs’ practice relating to any future respite care. Cherry Tree House Version 1.10 Page 10 Cherry Tree House Version 1.10 Page 11 Health and Personal Care
The intended outcomes for Standards 7 – 11 are: 7. 8. 9. 10. 11. The service user’s health, personal and social care needs are set out in an individual plan of care. Service users’ health care needs are fully met. Service users, where appropriate, are responsible for their own medication, and are protected by the home’s policies and procedures for dealing with medicines. Service users feel they are treated with respect and their right to privacy is upheld. Service users are assured that at the time of their death, staff will treat them and their family with care, sensitivity and respect. The Commission considers Standards 7, 8, 9 and 10 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 7, 8 & 9 There has been some improvement in the detail contained in the care plans. However, the quality, content and level of information in these documents may not be sufficient to enable a new member of staff to deliver the level of care needed for the residents. This may compromise residents’ continuity of care. There has been some progress in the recording and stock control systems relating to medication procedures. However, there are some inconsistencies in staff practice, which have the potential to place residents at risk. EVIDENCE: Care plans studied showed some improvement since the last announced inspection, possibly brought about by the new format. Care plans covered areas such as eating and drinking, mobility, personal hygiene, communication and social and recreational needs. Contact details for General Practitioners and next of kin were also on files. Care plans seen had an identified need and goal. Weight charts were also completed and Waterlow Assessments were in place and reviewed regularly. The documentation was signed and dated.
Cherry Tree House Version 1.10 Page 12 Care plans studied showed that the level of assistance and support needed for residents was not always identified in these documents. In two care plans relating to incontinence there were no clear details for staff to follow encouraging toileting programmes for either resident. Furthermore when staff had written in the daily log ‘pad changed’ or ‘was incontinent’ this did not detail that the resident had been washed. Staff must record fully their practice otherwise it may be assumed that these residents may had not received appropriate care. Actions in residents’ care plans need to be recorded to enable the reader to ascertain the present situation and level of need. Identified needs at assessment must be followed through and reflected in care plans. Risk assessments are supported by the audit of accidents, developed since the last inspection. However these documents do not appear to relate to each other and some reference to these documents interrelating will support the moving and handling risk assessment process. The manager is reminded to ensure that residents independence should be a focus for these risk assessments and actions to prevent any potential risk included in the document. There was evidence that care plans had been reviewed and the manager described auditing them, records seen supported this. However, the audit noted that there had been ‘no change’. The manager must develop a quality audit system for the care plans and continued support staff through supervision, training or a template for staff to refer to. This will support the development of these documents in the coming months. Further more it may be prudent to use staff skills and evidence gained via NVQ or other training to support the care planning process. Residents were able to describe the care they received and praised staff for their support and attitude. Privacy and dignity were observed to be respected during the time of the inspection. Medication Administration Records (MAR) sheets were studied and showed some concerning inconsistencies. These included gaps in the (MAR) sheets, staff not using codes or not writing an explanation and entries written over. These issues were subject to a requirement at the last inspection and the proprietors/manager must explain in writing to the Commission why this requirement has not been met. Staff had hand written entries on the MAR sheets. These entries should be signed and dated by two staff members. When a course of antibiotics is Cherry Tree House Version 1.10 Page 13 completed staff, as a good practice should sign to say that the course of medication is completed. It is strongly recommended that the recording of Temazepam be treated as a controlled drug. The home has developed a PRN policy and needs to support this by where necessary developing individual management plans for those residents prescribed PRN medication. Where medication is prescribed, as directed, the manager is requested to ask the General Practitioner for clearer clarification of his prescribing guidelines. The manager described clear training for staff who administer medication. It is required that the manager checks staff competency on an ad hoc basis and maintain records for inspection purposes. An audit system must be in place which should reduce the number of inconsistencies. Staff support is to continue through training and the manager must address shortfalls in formal supervision. The manager described her new stock control system and an overall improvement in the recording of medication. A new Blister System is in place and the home is supported by the company supplying the system. The company audits quarterly and supplies prescribed medication to the home on a twenty eight day cycle. It is recommended that clear protocols for residents with diabetes, epilepsy and anti coagulant therapy or any other identified medical condition that residents may have are developed to support staff practice. The manager confirmed that good communication and support, described and seen at previous inspections, with the district nursing team facilitates the care of residents. Written feedback from this service confirms this statement. Cherry Tree House Version 1.10 Page 14 Daily Life and Social Activities
The intended outcomes for Standards 12 - 15 are: 12. 13. 14. 15. Service users find the lifestyle experienced in the home matches their expectations and preferences, and satisfies their social, cultural, religious and recreational interests and needs. Service users maintain contact with family/ friends/ representatives and the local community as they wish. Service users are helped to exercise choice and control over their lives. Service users receive a wholesome appealing balanced diet in pleasing surroundings at times convenient to them. The Commission considers all of the above key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 12 &15 Recreational and social activities are facilitated by an activities organiser enabling the social and recreational needs of residents to be promoted, encouraged and met. Meal times were well managed and supported enabling residents to experience a relaxed, supportive atmosphere with choice. EVIDENCE: There was a relaxed atmosphere in the home with residents describing a number of activities including an exercise group (the manager confirmed that she had discussed this with a physiotherapist), Bingo, a hand massage, trips out to garden centres and walks. Staff did not appear phased by the inspection process which added to the relaxed feel in the home. A number of activities were advertised in the home which included the regular visit from an advocacy agency and an entertainer visiting the home. Residents talked of the hairdresser being a regular visitor to the home. The lunchtime meal was well managed with several residents able to manage this process with minimal input from staff. Staff were observed to offer residents choices of drinks and seconds. Some residents preferred to have their lunch in their room. The meal was well presented and appeared well
Cherry Tree House Version 1.10 Page 15 balanced. Residents described the food as great and obviously enjoyed the puddings. Cherry Tree House Version 1.10 Page 16 Complaints and Protection
The intended outcomes for Standards 16 - 18 are: 16. 17. 18. Service users and their relatives and friends are confident that their complaints will be listened to, taken seriously and acted upon. Service users’ legal rights are protected. Service users are protected from abuse. The Commission considers Standards 16 and 18 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 16 & 18 Consultation with residents and relatives in open forums indicates that complaints and concerns would be appropriately actioned which should ensure that residents and relatives views are both listened and responded to. Staff and the manager appear aware of how abuse may manifest itself and are supported by the organisation’s policies and procedures. These measures should ensure residents are protected from abuse. EVIDENCE: The relaxed, open style of the manager indicates that complaints are listened to, residents’ supported this finding. It is advised that the manager clearly detail how she responds to any verbal concerns. The home advertises its complaints procedure in the entrance hall. The Commission has not received any complaints since the last inspection. The manager was able to describe the different types of abuse that might occur and how she would report any alleged, potential or actual abuse. This was supported by staff responses to questionnaires completed and sent to the Commission. The manager described staff induction which includes a video relating to adult protection that is discussed in staff meetings to remind staff of their responsibilities.
Cherry Tree House Version 1.10 Page 17 Recruitment procedures appear more robust which should ensure that residents are protected. Cherry Tree House Version 1.10 Page 18 Environment
The intended outcomes for Standards 19 – 26 are: 19. 20. 21. 22. 23. 24. 25. 26. Service users live in a safe, well-maintained environment. Service users have access to safe and comfortable indoor and outdoor communal facilities. Service users have sufficient and suitable lavatories and washing facilities. Service users have the specialist equipment they require to maximise their independence. Service users’ own rooms suit their needs. Service users live in safe, comfortable bedrooms with their own possessions around them. Service users live in safe, comfortable surroundings. The home is clean, pleasant and hygienic. The Commission considers Standards 19 and 26 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 19 & 26 On the whole the home is well maintained and there was no odour of incontinence ensuring that residents live in a pleasant environment. The addition of new carpets chairs and blinds have added to the ambience and comfort of residents. Health and Safety issues may compromise residents safety. EVIDENCE: The addition of new carpets, chairs and blinds have really added to the a homely feel for residents. The home was clean and there was no odour of incontinence. The manager described a rolling programme of repairs and refurbishments with the manager/proprietor touring the home on a regular basis to identify any shortfalls. Since the last inspection it was noted that the proprietors have added a sluice and staff toilet. This may effect the number of toilets assessable to residents and the proprietor must confirm in writing that there are enough toilets and bathrooms for residents to meet the National Minimum Standards. It was also
Cherry Tree House Version 1.10 Page 19 advised that the manager consult with environmental health regarding the siting of the sluice. The manager is advised to check that all bathroom floors are water resistant and that skirting boards are given attention where noted. Residents bedrooms viewed showed that residents are encouraged to bring in to the home items of furniture which create a homely feel. The overriding of a window restrictor in one residents bedroom needs to be supported by advice from the Environmental Health Department to ensure that all measures are detailed in risk assessments to protect residents’ welfare. Cherry Tree House Version 1.10 Page 20 Staffing
The intended outcomes for Standards 27 – 30 are: 27. 28. 29. 30. Service users needs are met by the numbers and skill mix of staff. Service users are in safe hands at all times. Service users are supported and protected by the home’s recruitment policy and practices. Staff are trained and competent to do their jobs. The Commission considers Standards 27, 29, and 30 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 27, 29 & 30 Staffing levels must be sufficient at all times of day and night to ensure residents needs are met. The procedures for the recruitment of staff appear robust and therefore should provide the appropriate safeguards to residents. Planned ongoing training for staff appears to support residents’ care needs. EVIDENCE: Following a meeting with the proprietor and managers of the home at the Commission (regarding the last inspection) it was agreed with immediate effect, that a member of staff be rostered to do a sleep-in duty to support the waking night staff. It is disappointing to note that this had not been put into place at this inspection. The manager and proprietor must recruit a member of staff to this position within three months, any delay in this requirement must be explained in writing to the Commission. From staff rotas studied and the observations, residents appeared well cared for. However, it is strongly recommended that the manager continues to assess the needs of residents on a quarterly basis to ensure that any increase in need would be reflected by an increase in care staffing levels. Recruitment files studied included one of the most recently employed staff and a more established member of staff. These showed that appropriate checks, such as references and CRB checks had been made.
Cherry Tree House Version 1.10 Page 21 Training records seen showed that most staff have completed, or have planned training in place to meet residents’ needs. The manager has agreed that all newly appointed staff will have completed mandatory training within six months. Training in dementia care should be made a priority in the coming months. The home has at least ten staff working towards or having completed their NVQ training which is pleasing to note. TOPSS induction, foundation courses and other training supports the care of the residents. The manager described that staff attend a yearly first aid course and induction is supported by a number of videos with supporting questions. Cherry Tree House Version 1.10 Page 22 Management and Administration
The intended outcomes for Standards 31 – 38 are: 31. 32. 33. 34. 35. 36. 37. 38. Service users live in a home which is run and managed by a person who is fit to be in charge, of good character and able to discharge his or her responsibilities fully. Service users benefit from the ethos, leadership and management approach of the home. The home is run in the best interests of service users. Service users are safeguarded by the accounting and financial procedures of the home. Service users’ financial interests are safeguarded. Staff are appropriately supervised. Service users’ rights and best interests are safeguarded by the home’s record keeping, policies and procedures. The health, safety and welfare of service users and staff are promoted and protected. The Commission considers Standards 33, 35 and 38 the key standards to be inspected at least once during a 12 month period. JUDGEMENT – we looked at outcomes for standard(s) 35,36 & 38 Written records relating to fire procedures appeared in order which should ensure residents safety. Records tallied with small amounts of residents’ monies kept in the home which should indicate residents financial interests are properly managed. EVIDENCE: Records viewed relating to emergency lighting, fire drills, weekly checks and servicing of fire equipment records appeared in order. It is strongly recommended that the manager organises two fire awareness sessions for all night staff and discusses in supervision or staff meetings an evacuation of the building. Other safety issues have been discussed in Standard 19. Supervision records are in place to support the process of supervision for staff. The manager described recently achieving the Investors in People Award which will have considered supervision and training for staff.
Cherry Tree House Version 1.10 Page 23 Small amounts of money kept in the home are well managed with records tallying with the amounts of money held. However it is strongly recommended that the manager reviews the policy and procedure to ensure it reflects best practice. Cherry Tree House Version 1.10 Page 24 SCORING OF OUTCOMES
This page summarises the assessment of the extent to which the National Minimum Standards for Care Homes for Older People have been met and uses the following scale. Where there is no score against a standard it has not been looked at during this inspection. The scale ranges from:
4 Standard Exceeded 2 Standard Almost Met (Commendable) (Minor Shortfalls) 3 Standard Met 1 Standard Not Met (No Shortfalls) (Major Shortfalls) “X” in the standard met box denotes standard not assessed on this occasion “N/A” in the standard met box denotes standard not applicable
CHOICE OF HOME ENVIRONMENT Standard No 1 2 3 4 5 6 Score Standard No 19 20 21 22 23 24 25 26 Score x x 3 x x x HEALTH AND PERSONAL CARE Standard No Score 7 2 8 x 9 1 10 x 11 x DAILY LIFE AND SOCIAL ACTIVITIES Standard No Score 12 3 13 x 14 x 15 3
COMPLAINTS AND PROTECTION 2 x x x x x x 2 STAFFING Standard No Score 27 1 28 x 29 3 30 x MANAGEMENT AND ADMINISTRATION Standard No 31 32 33 34 35 36 37 38 Score Standard No 16 17 18 Score 3 x 3 x x x x 3 x x 2 Cherry Tree House Version 1.10 Page 25 YES Are there any outstanding requirements from the last inspection? STATUTORY REQUIREMENTS This section sets out the actions which must be taken so that the registered person/s meets the Care Standards Act 2000, Care Homes Regulations 2001 and the National Minimum Standards. The Registered Provider(s) must comply with the given timescales. No. 1. Standard 7 Regulation 15 (1) Requirement The manager must ensure that care plans reflect all identified need and that these are followed through to reflect the present situation, the level of support advice and prompting should be detailed. This must be supported by staff training and ongoing support for staff. The manager must develop a quality audit system for the care plans and maintain records for inspection purposes. Risk assessment documentation needs to reflect the residents independence and there should be a focus on actions to prevent any potential risk and interrelation with other information held on the residents file. Risk assessment documentation needs to reflect the residents independence and there should be a focus on actions to prevent any potential risk and interrelation with other information held on the residents file.
Version 1.10 Timescale for action 31/10/05 2 7 13 (4) (b) 31/10/05 Cherry Tree House Page 26 9 13 (2) 19 13 (4) 19 26 13 (4) (a & c ) 16 (2) (j) The manager must audit the (MAR) sheets on a weekly basis and address any shortfalls and anomalies with staff through checking staff competencies on an ad hoc basis. Records of the manager’s audit and staff competency checks must be maintained. (Previous timescale of 31/1/05 not met). The proprietor must explain in writing to the Commission why this requirement has not been fully met. Advice must be sort from the Environmental Health Department within two weeks relating to residents safety and developing further the homes risk assessment regarding the overriding of window restrictors. COSHH products must be stored according to COSHH Regulations. Advice must be sort from the Environmental Health Department relating to the siting of the staff toilet in the sluice. The manager and proprietor must recruit a member of staff to sleep in at night. The proprietors must inform the Commission if there is any delay in this appointment. 31/8/05 Within 2 weeks of receiving this report 31/8/05 Within 2 weeks of receiving this report 31/8/05 29 18 (1) (a) RECOMMENDATIONS These recommendations relate to National Minimum Standards and are seen as good practice for the Registered Provider/s to consider carrying out. No. 1. Refer to Standard 3 Good Practice Recommendations It is strongly recommended that the manager develops a
Version 1.10 Page 27 Cherry Tree House protocol to support staff practice relating to any future respite residents admission. 2 7 It is strongly recommended that all residents have a toileting programme and incontinence assessments carried out by an expert in this area. It is strongly recommended that staff incorporate their training experiences to support the care plans. Residents preferences relating to food should be recorded in the care plans. It is recommended that clear protocols for residents with diabetes, epilepsy and anti coagulant therapy or any other identified medical condition that residents may have, are developed to support staff practice. It is strongly recommended that the recording of Temazepam be treated as a control drug and supported by controlled drug practices. It is strongly recommended that the manger develop PRN management plans for those residents prescribed PRN medication. Where medication is prescribed ‘as directed’ the manager request that the GP gives clearer clarification of his prescribing guidelines. It is strongly recommended that the manager record all verbal concerns It is strongly recommended that the manager assess the needs of all residents on a quarterly basis and if necessary adjust staffing deployment accordingly. It is strongly recommended that the manager ensures that staff are trained in dementia care as residents exhibit signs of the illness. It is strongly recommended that the manager review the homes residents finance policy and procedure to reflect best practice. 3 4 5 7 7 8 6 9 7 9 8 9 10 11 16 27 30 36 Cherry Tree House Version 1.10 Page 28 Commission for Social Care Inspection Cambridge House, 8 Bell Business Park, Smeaton Close Aylesbury Bucks, HP19 8JR National Enquiry Line: 0845 015 0120 Email: enquiries@csci.gsi.gov.uk Web: www.csci.org.uk
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