CARE HOMES FOR OLDER PEOPLE
Westcott House Guildford Road Westcott Dorking Surrey RH4 3QD Lead Inspector
Joseph Croft Unannounced Inspection 18th December 2006 10:00 X10015.doc Version 1.40 Page 1 The Commission for Social Care Inspection aims to: • • • • Put the people who use social care first Improve services and stamp out bad practice Be an expert voice on social care Practise what we preach in our own organisation Reader Information
Document Purpose Author Audience Further copies from Copyright Inspection Report CSCI General Public 0870 240 7535 (telephone order line) This report is copyright Commission for Social Care Inspection (CSCI) and may only be used in its entirety. Extracts may not be used or reproduced without the express permission of CSCI www.csci.org.uk Internet address Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 2 This is a report of an inspection to assess whether services are meeting the needs of people who use them. The legal basis for conducting inspections is the Care Standards Act 2000 and the relevant National Minimum Standards for this establishment are those for Care Homes for Older People. They can be found at www.dh.gov.uk or obtained from The Stationery Office (TSO) PO Box 29, St Crispins, Duke Street, Norwich, NR3 1GN. Tel: 0870 600 5522. Online ordering: www.tso.co.uk/bookshop This report is a public document. Extracts may not be used or reproduced without the prior permission of the Commission for Social Care Inspection. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 3 SERVICE INFORMATION
Name of service Westcott House Address Guildford Road Westcott Dorking Surrey RH4 3QD 01306 881421 Telephone number Fax number Email address Provider Web address Name of registered provider(s)/company (if applicable) Name of registered manager (if applicable) Type of registration No. of places registered (if applicable) Mr Y Charalambous Mrs Julie Ann Charalambous Care Home 53 Category(ies) of Dementia (1), Dementia - over 65 years of age registration, with number (53), Mental disorder, excluding learning of places disability or dementia (4), Mental Disorder, excluding learning disability or dementia - over 65 years of age (53), Old age, not falling within any other category (9) Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 4 SERVICE INFORMATION
Conditions of registration: Date of last inspection 31st August 2006 Brief Description of the Service: Westcott House, is registered to provide nursing care for up to 53 older people is located in the village of Westcott, which is in close proximity to the town of Dorking. The home is a large property situated in its own grounds. The home consists of the main house and an adjoining annexe. There are a total of 39 single bedrooms, 35 of these having en-suite facilities, and 7 shared rooms, of which 4 have en-suite facilities. There are communal areas consisting of lounges and a separate dining area. A large conservatory in between the main building and annexe is used for activities. A passenger lift provides access to all floors. The gardens are spacious with patio areas. All parts of the property are accessible for wheelchairs. Car parking is available in the grounds of the property. Weekly fees for the home range from £450 to £800. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 5 SUMMARY
This is an overview of what the inspector found during the inspection. This was the first Key Inspection using the Inspection for Better Lives process for the year 2006/2007. This key inspection ensured that all the core standards of the National Minimum Standards for Older People were considered. This inspection was undertaken on the 18th December 2006 and was conducted by Mr J Croft and Mrs M Williamson, and took five hours to complete, commencing at 10:00 and concluding at 15:00 hours. This was an unannounced inspection therefore staff and residents were not informed in advance of the inspection being carried out. The inspection process included a tour of the premises, sampling of residents’ care plans, risk assessments, staff training records and staff recruitment files. Other documents sampled included policies and procedures, staff duty rota, menu, medication and records of medicines. Discussions took place with the registered person, the manager and staff on duty. Due to the levels of understanding and the needs of residents, the inspectors were only able to engage a few residents in conversation. Observations of practice and staff interaction with residents were evidenced during the inspection. Discussion took place with one relative who was present during this inspection. Feedback from residents was complimentary about the home. The pre-inspection questionnaire completed by the home has been used as a source of evidence in the findings of this report. Comment cards were sent to relatives, visitors and residents. Unfortunately residents returned only two comment cards, and fifteen were received from visitors and/or friends. Discussions took place with staff on duty at the time of the inspection. Staff were knowledgeable about residents’ care plans and their likes and dislikes. Feedback was provided at the end of the inspection to the registered person and the manager. The inspectors would like to thank the staff and residents for their cooperation during the inspection. Two requirements and one good practice recommendation have been made during this inspection. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 6 What the service does well: What has improved since the last inspection?
There was only one requirement made at the last inspection, which was that all care plans must be regularly reviewed and must include social and emotional needs of service users. These plans must also be signed. The home has complied with this requirement. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 7 What they could do better: Please contact the provider for advice of actions taken in response to this inspection. The report of this inspection is available from enquiries@csci.gsi.gov.uk or by contacting your local CSCI office. The summary of this inspection report can be made available in other formats on request. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 8 DETAILS OF INSPECTOR FINDINGS CONTENTS
Choice of Home (Standards 1–6) Health and Personal Care (Standards 7-11) Daily Life and Social Activities (Standards 12-15) Complaints and Protection (Standards 16-18) Environment (Standards 19-26) Staffing (Standards 27-30) Management and Administration (Standards 31-38) Scoring of Outcomes Statutory Requirements Identified During the Inspection Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 9 Choice of Home
The intended outcomes for Standards 1 – 6 are: 1. 2. 3. 4. 5. 6. Prospective service users have the information they need to make an informed choice about where to live. Each service user has a written contract/ statement of terms and conditions with the home. No service user moves into the home without having had his/her needs assessed and been assured that these will be met. Service users and their representatives know that the home they enter will meet their needs. Prospective service users and their relatives and friends have an opportunity to visit and assess the quality, facilities and suitability of the home. Service users assessed and referred solely for intermediate care are helped to maximise their independence and return home. The Commission considers Standards 3 and 6 the key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 3 and 6 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. Assessment documentation is in place to ensure the individual needs of residents can be met. EVIDENCE: Care files sampled evidenced that prospective residents had a pre- admission assessment of their needs undertaken by the manager and the registered person prior to admission to the home. Trial visits to the home are encouraged, and one resident spoken to stated they did visit the home before moving in. The home has an admissions policy and procedure in place. At the time of the inspection the registered manager was in discussion with a local hospital in regard to admitting a prospective resident. The registered person was refusing to admit this person until the home was able to ascertain that their needs could be met at the home.
Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 10 The home does not offer intermediate care. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 11 Health and Personal Care
The intended outcomes for Standards 7 – 11 are: 7. 8. 9. 10. 11. The service user’s health, personal and social care needs are set out in an individual plan of care. Service users’ health care needs are fully met. Service users, where appropriate, are responsible for their own medication, and are protected by the home’s policies and procedures for dealing with medicines. Service users feel they are treated with respect and their right to privacy is upheld. Service users are assured that at the time of their death, staff will treat them and their family with care, sensitivity and respect. The Commission considers Standards 7, 8, 9 and 10 the key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 7, 8, 9 and 10 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. Residents are supported in a dignified and respectful manner and are protected by the home’s medication policy and procedure. EVIDENCE: Four care plans were sampled during this inspection. Care plans were appropriately maintained with personal care needs documented and regularly updated. Care plans had been reviewed and signed by residents and/or their representatives. Health care needs had been recorded in care plans, and evidence that residents are registered with the GP and have access to all NHS services was observed. Arrangements are in place for residents to see a Dentist, Chiropodist and Optician on a regular basis. There is also input from the Psychiatrist with regard to behaviour problems and medication reviews. Referrals for specialist support are made through the GP.
Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 12 Risk assessments included frequency of falls, nutrition, Waterlow score for skin care and moving and handling. Evidence was observed that risk assessments are reviewed regularly and as and when required. The home has a policy in place for the administration of medication. The home also adheres to the Nursing and Midwifery Council Code of Conduct in relation to the administration of medication. Boots pharmacy now supplies all the medication to the home in blister pack form. The medication recording charts were seen and are well maintained. All medication is stored correctly and the fridge used to store medication is well maintained and the temperature recorded regularly. All staff who administers medication have regular medication update training. No current resident self-administers or is taking a prescribed controlled drug. The home has a contract in place for the disposal of medication. Records of medicines returned were maintained by the home. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 13 Daily Life and Social Activities
The intended outcomes for Standards 12 - 15 are: 12. 13. 14. 15. Service users find the lifestyle experienced in the home matches their expectations and preferences, and satisfies their social, cultural, religious and recreational interests and needs. Service users maintain contact with family/ friends/ representatives and the local community as they wish. Service users are helped to exercise choice and control over their lives. Service users receive a wholesome appealing balanced diet in pleasing surroundings at times convenient to them. The Commission considers all of the above key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 12, 13, 14 and 15 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. Residents are provided with opportunities to improve their lifestyle and are offered a healthy balanced diet. EVIDENCE: The home now has a purpose built Day Centre and a Day Centre Manager where activities are provided for all residents. On the day of the inspection an entertainer was performing songs for residents. Other residents were observed engaged in craft activities. The home offers many activities on a daily basis that include letter writing, reminiscence, aromatherapy, manicures, films and art and craft. During discussions residents stated there were enough activities provided by the home. Residents are encouraged to maintain contact with their families and friends. Visitors are welcome at any reasonable time. This was confirmed during discussions with one person who was visiting their relative on the day of the inspection. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 14 During discussions the manager and staff stated spiritual needs are supported, and the local clergy of different denominations visit the home on a regular basis. Residents were observed spending time in their bedrooms listening to music and/or watching the television. This was their choice. Residents spoken to stated they could choose to do as they wish. Residents are able to access the local shops. The home has a chef who has two assistants. Menus were submitted to the Commission For Social Care Inspection Surrey Local Office, which provided evidence that choices of balanced meals are offered to residents. Meals included meat, fish, fresh vegetables and fresh fruit. Lunch was observed in the annexe. Residents were being assisted in a sensitive manner with their eating. Residents can choose to have their meals in the dining room or in their bedrooms. Evidence was viewed that staff have received training in regard to food hygiene. During discussions staff and the chef stated if residents do not like the days menu they are provided with an alternative meal, which is recorded in the residents daily records. The chef stated that he caters for the dietary needs of one resident who is diabetic. A tour of the kitchen was undertaken. The chef maintains daily records of the fridge/freezer and cooking temperatures. The storage of food requires attention, as some foods in the cupboards and fridges were not appropriately covered or labelled with the dates they were opened. A requirement in regard to this has been made. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 15 Complaints and Protection
The intended outcomes for Standards 16 - 18 are: 16. 17. 18. Service users and their relatives and friends are confident that their complaints will be listened to, taken seriously and acted upon. Service users’ legal rights are protected. Service users are protected from abuse. The Commission considers Standards 16 and 18 the key standards to be. JUDGEMENT – we looked at outcomes for the following standard(s): 16 and 18 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. The home has a complaints system to enable residents and their families to raise concerns. Staff having knowledge, training and understanding of adult protection issues protects residents. EVIDENCE: The home has a complaints procedure in place that gives clear procedures and guidance of how to make a complaint, who to complain to, timescale for responding and investigating complaints. It also has the correct contact details for the Commission For Social Care Inspection Surrey Local Office. Inspection of the complaints book indicated the home had received one complaint since the last inspection. The registered person had resolved this. During discussions residents and relatives informed that they knew who to talk to if they wanted to make a complaint. Information in the comment cards received from relatives /visitors indicated that the majority were aware of the home’s complaints procedure, however, four were not. A copy of the complaints procedure is provided in the homes welcome pack, included in the Service Users Guide that was observed in each bedroom sampled on the day of the inspection, displayed on the relatives notice board and in the entrance to the home. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 16 The home has a Protection of Vulnerable Adults Policy and Procedure in place, which the registered person stated, had been reviewed in 2006. However, it is recommended as good practice that the dates of review of policies and procedures should be included in these documents. During discussions staff gave an accurate account of the procedures to be followed in the event of a Protection of Vulnerable Adults issue. Staff stated they would not hesitate to report bad practice, and would contact the Commission For Social Care Inspection if they felt the matter had not been dealt with appropriately. It was evidenced in the record of staff training that all staff working at the home had undertaken training in regard to the Protection of Vulnerable Adults. The registered person stated the home does not manage resident’s money. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 17 Environment
The intended outcomes for Standards 19 – 26 are: 19. 20. 21. 22. 23. 24. 25. 26. Service users live in a safe, well-maintained environment. Service users have access to safe and comfortable indoor and outdoor communal facilities. Service users have sufficient and suitable lavatories and washing facilities. Service users have the specialist equipment they require to maximise their independence. Service users’ own rooms suit their needs. Service users live in safe, comfortable bedrooms with their own possessions around them. Service users live in safe, comfortable surroundings. The home is clean, pleasant and hygienic. The Commission considers Standards 19 and 26 the key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 19, 21, 22, 23, 24, 25 and 26 Quality in this outcome area is excellent. This judgement has been made using available evidence including a visit to this service. The home provides good communal and individual living space making it a safe and comfortable place to live. EVIDENCE: A tour of the premises was undertaken. The accommodation consists of three floors and an annexe. Bedrooms and communal spaces were brightly decorated, and residents had their own personal possessions, such as photographs, televisions and radios, in their bedrooms. The registered person informed the inspectors that bedrooms are decorated each time they become vacant. Residents spoken to stated that their bedrooms are nice. Bedrooms viewed had call bells within easy reach of residents.
Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 18 Communal spaces include two lounges, dining room and a purpose built day centre where activities take place. Grab rails are situated in appropriate places throughout the home. There are sufficient bathrooms and toilets for the number of residents living at the home and most bedrooms have en-suite facilities. The home has assisted baths, hoists and walk in showers. The home has well equipped laundry facilities that use the OTEX system, and has a sluice facility. The practice of using red bags for soiled laundry was observed, and staff were wearing the appropriate protective clothing. The home has employed designated staff who undertake the laundry duties. On the day of the inspection the home was clean, tidy and free from offensive odours. The home has an infection control policy and all staff had attended training in infection control. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 19 Staffing
The intended outcomes for Standards 27 – 30 are: 27. 28. 29. 30. Service users’ needs are met by the numbers and skill mix of staff. Service users are in safe hands at all times. Service users are supported and protected by the home’s recruitment policy and practices. Staff are trained and competent to do their jobs. The Commission consider all the above are key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 27, 28, 29 and 30 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. The arrangements for staffing are satisfactory, ensuring staff have the qualities and training to meet the needs of residents, however, two identified areas in regard to recruitment must be addressed. EVIDENCE: The staff rota demonstrated the number and grade of staff on duty to provide care and attention to residents for any twenty-four period was adequate to meet the assessed care needs of the residents. Staff on duty includes qualified nurses, carers, domestics, laundry assistants, chef and kitchen assistants. The registered person and the Nurse Manager are supernumerary to the rota, and work at the care home full time. The registered person stated that the home has over 50 of staff who have completed their NVQ training. During the inspection, staff were observed wearing NVQ badges detailing the level they have achieved. The home does not use agency staff. A review of care workers files and training records evidenced that staff had regular and up to date training to enable them to fulfil their roles.
Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 20 Random sampling of recruitment files evidenced that in the main the home complied with the regulation regarding employment of staff to work in care homes. Files sampled included application forms, two written references, Criminal Record Bureau and POVA first checks, and proof of identity. However, one file sampled did not have an explanation for gaps in employment, which was rectified at the time of the inspection. One application form did not provide a full employment history. A requirement in regard to this has been made. The home has a recruitment policy and procedure that the manager is currently reviewing as part of his training for the Registered Managers Award (RMA). A review of care workers files and training records evidenced that staff had regular and up to date training that included equality and diversity, Diabetes, Epilepsy, pressure areas, feeding and person centred planning. Evidence of induction training was viewed in staff files. The registered person provided a copy of the training staff have received during the past twelve months which evidenced their commitment to ensuring all staff receive the appropriate training to enable them to fulfil their roles. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 21 Management and Administration
The intended outcomes for Standards 31 – 38 are: 31. 32. 33. 34. 35. 36. 37. 38. Service users live in a home which is run and managed by a person who is fit to be in charge, of good character and able to discharge his or her responsibilities fully. Service users benefit from the ethos, leadership and management approach of the home. The home is run in the best interests of service users. Service users are safeguarded by the accounting and financial procedures of the home. Service users’ financial interests are safeguarded. Staff are appropriately supervised. Service users’ rights and best interests are safeguarded by the home’s record keeping, policies and procedures. The health, safety and welfare of service users and staff are promoted and protected. The Commission considers Standards 31, 33, 35 and 38 the key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 31, 33, 35, 36 and 38 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. The arrangements for management and administration ensure the home is run in the best interests of residents, and the safety of residents is promoted and safeguarded. EVIDENCE: The manager has been working at the home for eighteen years and is supported by the registered person and the nurse manager, who work full time at the care home. The registered person used to own two homes, but has now concentrated all her efforts into Westcott House. The registered person and her nurse manager are working in the home in a supernumerary capacity, and
Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 22 have updated policies and procedures, care plans and delivered a staff-training programme. The manager stated he is RMN qualified and has completed the NVQ level 4 in care. He is currently undertaking the Registered Managers Award (RMA), which he hopes to complete in 2007. The manager has attended all mandatory training and other training relating to his role. The manager stated he has a contract and job description that clearly defines his role. On the day of the inspection it was identified that the home was not displaying the up to date Certificate of Registration. The registered person stated this is because the certificate received was wrong. It was subsequently identified by the inspector that the manager of the home was not confirmed on the Certificate of Registration. The registered person stated the manager was registered in 1996, and could not understand why this had not been included on the recent certificates. The registered person is currently consulting with the registration team at Finlaison House to resolve this. The home had recently conducted an annual survey of residents, relatives and other visitors to the home, and is waiting for responses to be returned before producing a summary of the survey. Responses received to date were viewed during this inspection, and feedback in regard to the home was positive. The home holds a six monthly residents meeting, regular staff meetings and had a meeting for relatives on the 28th July 2006. Minutes of these meetings were viewed on the day of the inspection. The registered person does not conduct Regulation 26 visits as she works at the home each day. During discussion the registered person stated that she has been working full time at the home for the last eighteen months. Changes that have been made during this time had included redecoration of the home, the opening of the day centre and a commitment to ensure staff receive regular training. The registered person stated that residents, their families and or care managers are responsible for managing resident’s monies. During discussions staff stated they have regular one to one supervision with senior staff. Records of supervision were evidenced in staff training files. Evidence that all staff receive regular mandatory training that includes infection control was viewed. Information provided in the pre-inspection questionnaire returned to the Commission For Social Care Inspection Surrey Local Office provides evidence that health and safety records are appropriately maintained and up to date. On the day of the inspection the fire drill and fire equipment records were viewed, and found to be up to date. The home has recently had the water supply inspected and had attended to the requirements made at that inspection. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 23 SCORING OF OUTCOMES
This page summarises the assessment of the extent to which the National Minimum Standards for Care Homes for Older People have been met and uses the following scale. The scale ranges from:
4 Standard Exceeded 2 Standard Almost Met (Commendable) (Minor Shortfalls) 3 Standard Met 1 Standard Not Met (No Shortfalls) (Major Shortfalls) “X” in the standard met box denotes standard not assessed on this occasion “N/A” in the standard met box denotes standard not applicable
CHOICE OF HOME Standard No Score 1 2 3 4 5 6 ENVIRONMENT Standard No Score 19 20 21 22 23 24 25 26 X X 3 X X X HEALTH AND PERSONAL CARE Standard No Score 7 3 8 3 9 3 10 3 11 X DAILY LIFE AND SOCIAL ACTIVITIES Standard No Score 12 4 13 3 14 3 15 2 COMPLAINTS AND PROTECTION Standard No Score 16 3 17 X 18 3 4 3 3 3 3 4 3 4 STAFFING Standard No Score 27 3 28 4 29 2 30 4 MANAGEMENT AND ADMINISTRATION Standard No 31 32 33 34 35 36 37 38 Score 3 X 3 X 3 3 X 3 Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 24 Are there any outstanding requirements from the last inspection? No STATUTORY REQUIREMENTS This section sets out the actions, which must be taken so that the registered person/s meets the Care Standards Act 2000, Care Homes Regulations 2001 and the National Minimum Standards. The Registered Provider(s) must comply with the given timescales. No. 1. Standard OP15 Regulation Requirement Timescale for action 19/12/06 2. OP29 13 (4) (c ) The registered person must ensure food is appropriately stored and labelled in the fridge and food cupboards. 19 (1) The registered person must (b) Sch 2 ensure all recruitment files have (6) reasons for gaps in employment recorded, and application forms contain a full employment history. 19/12/06 RECOMMENDATIONS These recommendations relate to National Minimum Standards and are seen as good practice for the Registered Provider/s to consider carrying out. No. 1. Refer to Standard OP38 Good Practice Recommendations Dates of review should be inserted on all policies and procedures. Westcott House DS0000013368.V318658.R01.S.doc Version 5.2 Page 25 Commission for Social Care Inspection Surrey Area Office The Wharf Abbey Mill Business Park Eashing Surrey GU7 2QN National Enquiry Line: Telephone: 0845 015 0120 or 0191 233 3323 Textphone: 0845 015 2255 or 0191 233 3588 Email: enquiries@csci.gsi.gov.uk Web: www.csci.org.uk
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