CARE HOMES FOR OLDER PEOPLE
Millbeck High Street Norton Stockton-on-Tees TS20 1DQ Lead Inspector
Jackie Herring Key Unannounced Inspection 17th October 2006 09:30 X10015.doc Version 1.40 Page 1 The Commission for Social Care Inspection aims to: • • • • Put the people who use social care first Improve services and stamp out bad practice Be an expert voice on social care Practise what we preach in our own organisation Reader Information
Document Purpose Author Audience Further copies from Copyright Inspection Report CSCI General Public 0870 240 7535 (telephone order line) This report is copyright Commission for Social Care Inspection (CSCI) and may only be used in its entirety. Extracts may not be used or reproduced without the express permission of CSCI www.csci.org.uk Internet address Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 2 This is a report of an inspection to assess whether services are meeting the needs of people who use them. The legal basis for conducting inspections is the Care Standards Act 2000 and the relevant National Minimum Standards for this establishment are those for Care Homes for Older People. They can be found at www.dh.gov.uk or obtained from The Stationery Office (TSO) PO Box 29, St Crispins, Duke Street, Norwich, NR3 1GN. Tel: 0870 600 5522. Online ordering: www.tso.co.uk/bookshop This report is a public document. Extracts may not be used or reproduced without the prior permission of the Commission for Social Care Inspection. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 3 SERVICE INFORMATION
Name of service Millbeck Address High Street Norton Stockton-on-Tees TS20 1DQ Telephone number Fax number Email address Provider Web address Name of registered provider(s)/company (if applicable) Name of registered manager (if applicable) Type of registration No. of places registered (if applicable) 01642 360995 01642 360319 www.anchor.org.uk Anchor Trust Mrs Angela McLachlan Care Home 30 Category(ies) of Old age, not falling within any other category registration, with number (30) of places Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 4 SERVICE INFORMATION
Conditions of registration: 1. The number of persons shall not at any one time exceed 30 elderly frail people 3rd November 2005 Date of last inspection Brief Description of the Service: Millbeck is a purpose-built, two storey building situated on the High Street in Norton. The home blends in well with the neighbouring properties and has the advantage of having various amenities within walking distance e.g. Post Office, library, shops, pub, medical centre etc. Accommodation comprises 30 individual flats each with a lockable front door, letterbox, and room-number. Each flat has en-suite toilet and hand basin. The home itself is tastefully decorated and has two lounges, the largest being situated on the ground floor. There are two dining rooms - one on each floor. Millbeck is surrounded by well-maintained gardens, and seating is provided outside the main entrance where residents can sit and overlook the garden or watch the activity along the High Street. The weekly fees are £360 - £382. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 5 SUMMARY
This is an overview of what the inspector found during the inspection. This inspection was a key unannounced inspection and was completed in two inspection days, eleven inspection hours in total. As a key inspection, all of the key standards were examined. This was to check that the home meets the standards that the Commission for Social Care Inspection say are the most important for the people who use services, and that it does what the Care Standards regulations say it must. Residents were spoken to during the inspection to seek their views, as were staff members and the home manager. A number of records were looked at including resident’s lifestyle agreements and plans of care, staff recruitment records, and complaint and accident records along with the pre inspection questionnaire that contained a lot of information. This was a very good inspection in which the inspector was warmly welcomed and it was evident that the residents were very comfortable and was well able to talk freely about life within Millbeck. What the service does well:
Millbeck provides a warm, spacious, clean and homely environment for residents to live. The home offers a high standard of care to the residents and is a very supportive environment for residents to live and staff to work. The staff are well trained, very knowledgeable and can competently meet the needs of the residents. The individual flats are a good size and residents are pleased that they can have so much of their own belongings and furniture. Residents spoke of the homeliness and good relationships with staff as well as the food. They said, “A very friendly and caring atmosphere, staff very concerned about how I am settling in. It is almost home from home”. Relative said, “My mother is extremely well cared for by wonderful staff, the home is spotless and the food good”. Another relative commented, “Excellent care, happy atmosphere, very friendly and co-operative staff”. Staff said that the good things about Millbeck were the very good communication, atmosphere, and teamwork and all believed that resident’s needs are well met. The staff clearly work hard to enable residents to live as independent as life as possible within Millbeck. Residents are very happy and feel involved in decision and life at Millbeck and staff also spoke of empowering residents in all aspects of their lives.
Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 6 What has improved since the last inspection? What they could do better: Please contact the provider for advice of actions taken in response to this inspection. The report of this inspection is available from enquiries@csci.gsi.gov.uk or by contacting your local CSCI office. The summary of this inspection report can be made available in other formats on request. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 7 DETAILS OF INSPECTOR FINDINGS CONTENTS
Choice of Home (Standards 1–6) Health and Personal Care (Standards 7-11) Daily Life and Social Activities (Standards 12-15) Complaints and Protection (Standards 16-18) Environment (Standards 19-26) Staffing (Standards 27-30) Management and Administration (Standards 31-38) Scoring of Outcomes Statutory Requirements Identified During the Inspection Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 8 Choice of Home
The intended outcomes for Standards 1 – 6 are: 1. 2. 3. 4. 5. 6. Prospective service users have the information they need to make an informed choice about where to live. Each service user has a written contract/ statement of terms and conditions with the home. No service user moves into the home without having had his/her needs assessed and been assured that these will be met. Service users and their representatives know that the home they enter will meet their needs. Prospective service users and their relatives and friends have an opportunity to visit and assess the quality, facilities and suitability of the home. Service users assessed and referred solely for intermediate care are helped to maximise their independence and return home. The Commission considers Standards 3 and 6 the key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 3 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. Resident’s have their needs assessed before they are admitted to the home. EVIDENCE: Resident’s records were examined and each contained a copy of the pre admission information. Two of the residents are self funding as such did not have a care management assessment the third residents’ records did contain this information. The home is well able to demonstrate it’s capacity to meet the full assessed needs of individual residents admitted to the home. Residents said that they or their relatives visited Millbeck to view it and have some discussion with staff prior to moving in. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 9 Health and Personal Care
The intended outcomes for Standards 7 – 11 are: 7. 8. 9. 10. 11. The service user’s health, personal and social care needs are set out in an individual plan of care. Service users’ health care needs are fully met. Service users, where appropriate, are responsible for their own medication, and are protected by the home’s policies and procedures for dealing with medicines. Service users feel they are treated with respect and their right to privacy is upheld. Service users are assured that at the time of their death, staff will treat them and their family with care, sensitivity and respect. The Commission considers Standards 7, 8, 9 and 10 the key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 7,8,9,10 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. Residents are well aware of their assessed needs and care plans, they are active in decision making, as a result their independence is promoted and care needs are met. This will be further enhanced with more detail in the evaluation of care and daily records. Effective systems are in place for storage and administration of medicines. EVIDENCE: Three sets of resident’s records were looked at and each was very individual and personal. They are well written and contained detailed information about the individual residents, their assessed needs and lifestyles. There was also evidence of resident’s involvement within the assessment and lifestyle documentation. The key worker sheets are very person centred and detail lifestyle and preferences over 24 hours. The six monthly reviews are also very detailed.
Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 10 A number of developments had been made since the last inspection, which included additional assessment of need such as nutritional assessments. It was identified that some further developments was needed in the monthly evaluations as they did not contain a valued based judgement on the effectiveness of the plan of care and tended to state, “no change”. The daily diary tended to be similar in that unless there were specific issues or problems, the entry would simply be “settled morning”, “no problems. This was discussed with the manager, as this was an outstanding requirement from the previous inspection. It was agreed that these could be enhanced further and should describe care and support given. The manager also said that new service user plans were in the process of being piloted in several homes, with a view to introducing new records. In one of the records, one of the risk assessments was in need of further consultation and detail as discussed with the manager. Records included detailed information about medical interventions such as GP appointments, hospital appointments and sight tests and residents confirmed that their physical and medical needs were attended to. During discussion with staff they were able to describe in detail their role. They spoke with knowledge about residents needs and had clearly developed excellent relationships with the residents, which was also seen through indirect observation throughout the inspection. Residents spoke extremely positively about their keyworkers and about the level of support given particularly in regard to intimate care such as bathing and showering. Residents said, “My keyworker understands me and I get on with them”. Residents said they were treated with respect and described staff knocking on doors and dealing with personal care in a respectful and dignified manner. Staff were observed to be speaking respectfully and reassuringly to residents throughout the inspection. The medication procedure was discussed with one of the senior care workers, who spoke with a great deal of knowledge. The system for storing, administering and recording medication was well structured and effective. Controlled drugs records were well maintained, and there were regular audit of controlled drugs taking place along with some additional record keeping. Since the last inspection, a dedicated medication storage room has been created which is a very good facility for storage and dealing with all medication matters including ordering and receiving of medication. It was also confirmed that only senior care workers who had completed the appropriate training were involved with the medication. It was good to see detailed procedures in place within the medication room, with clear steps to follow including action to be taken in the event that residents have had some alcohol to drink. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 11 Daily Life and Social Activities
The intended outcomes for Standards 12 - 15 are: 12. 13. 14. 15. Service users find the lifestyle experienced in the home matches their expectations and preferences, and satisfies their social, cultural, religious and recreational interests and needs. Service users maintain contact with family/ friends/ representatives and the local community as they wish. Service users are helped to exercise choice and control over their lives. Service users receive a wholesome appealing balanced diet in pleasing surroundings at times convenient to them. The Commission considers all of the above key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 12,13,14,15 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. Residents are supported to take part in a wide range of activity in the home and further a field. Resident’s dietary needs and choices are well catered for and relatives and friends are encouraged to maintain contact. EVIDENCE: Since the last inspection, a dedicated activities co-ordinator has been appointed and there were very positive comments about this role by residents and staff. Staff said, “The new activities arrangements are gong very well and there is plenty going on”. Recent events included a trip to Redcar, reminiscence days and a cheese and wine event. Individual and group activities take place and keyworkers regularly spend time on a 1:1 basis with residents, ensuring they have some individual time. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 12 It was also confirmed that residents spiritual needs are attended to by either going to church or participating in visits from the church. One resident said, “It can be quite lively but if you want peace and quiet you can have it”. Another resident benefited from the library visiting and leaving a selection of large print books and enjoyed visits from the hairdresser. Two residents regularly go on holiday and spend time with their friends, whilst other residents have regular contact and visits from friends and family. One resident said, “I live a very independent life, I come and go as I please I make my own choices and pop to the pub most nights”. Residents were observed receiving their daily newspapers and some residents also had telephones in their rooms so they could chat with their family. Residents also spoke of the friendships they had made with fellow residents and spoke of visiting each other in their flats and watching TV together. Copies of the menu had been submitted along with the pre inspection documentation and showed that there was a four-week rolling menu, which gave a choice of meals and beverages. The inspector joined a group of residents for lunch on two occasions, which was very well presented and delicious. Residents have their meals in very pleasant dining rooms, which have been redecorated since the last inspection. The tables were nicely set with tablecloths; condiments and the vegetables were served in tureens on the tables. Residents spoke highly of the meals and stated, “The meals are very good indeed”,” I am extremely pleased with the meals”. It was also confirmed through discussion that residents were able to have their meals in their rooms if they wanted to. Staff also confirmed that the residents were provided with a good and nutritious menu. The cook was observed to consult with residents offering them a range of choices. One of the catering assistants also said that they have attended a nutrition and health course and they provided nutritious food with a good variety and would supplement meals where needed with homemade smoothies. Care records also detailed catering needs such as, “Likes black coffee, orange and apple juice, dislikes sugary sweets, cakes and chocolates”. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 13 Complaints and Protection
The intended outcomes for Standards 16 - 18 are: 16. 17. 18. Service users and their relatives and friends are confident that their complaints will be listened to, taken seriously and acted upon. Service users’ legal rights are protected. Service users are protected from abuse. The Commission considers Standards 16 and 18 the key standards to be. JUDGEMENT – we looked at outcomes for the following standard(s): 16, 18 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. Residents are aware that if they had any concerns or complaints, these will be dealt with quickly and effectively and robust procedures are in place to protect residents from abuse. EVIDENCE: The complaints procedure was very clear, with good information flow and available to residents, relatives and staff. There had been four complaints since the last inspection, all of which had been investigated and satisfactorily concluded. Resident’s said they were confident and comfortable about raising any concerns or making complaints should the need arise. It is recommended that the complaints procedure should also contain details of the commissioning authorities. It was also confirmed through discussion with staff that they had received training on the topic of abuse and were very clear about the procedures to follow in the event that they had any concerns of this nature. It was also confirmed that this training was delivered to all staff whether they were a cook, cleaner or care worker. The manager also said that this training was a BETEC certificated course and delivered through the National Learning Resource Centre.
Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 14 Environment
The intended outcomes for Standards 19 – 26 are: 19. 20. 21. 22. 23. 24. 25. 26. Service users live in a safe, well-maintained environment. Service users have access to safe and comfortable indoor and outdoor communal facilities. Service users have sufficient and suitable lavatories and washing facilities. Service users have the specialist equipment they require to maximise their independence. Service users’ own rooms suit their needs. Service users live in safe, comfortable bedrooms with their own possessions around them. Service users live in safe, comfortable surroundings. The home is clean, pleasant and hygienic. The Commission considers Standards 19 and 26 the key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 19, 21, 26 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. Residents live in a homely, well-maintained environment to suit their needs and lifestyles, which is clean and well maintained. EVIDENCE: Residents enjoy living in a very clean, fresh and spacious home. Since the last inspection, all of the communal areas have been very tastefully redecorated and new curtains have also been ordered. There was much evidence of personalisation of individual resident’s bedrooms and residents had also brought some of their own furniture with them. One resident said, “I like my flat, all the furniture is my own and I have a new TV and recliner chair”.
Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 15 The home is surrounded by gardens to the front and rear of the home, mostly laid to lawn. Since the last inspection, a patio area has been developed outside of the ground floor dining room, which has been equipped with garden furniture. A substantial amount of work has taken place since the last inspection, with the installation of a new fire alarm system and emergency call system. During a tour of the home it was identified that the bathrooms and toilets although functional and clean would benefit from some upgrading. The manager confirmed that this refurbishment was planned for in next years budget. One resident said that although they wanted to shower independently they did not feel particular confident with the current shower facilities. One of the surveys also identified some problems with one of the shower being out of commission for a while; this has now been addressed. Systems continue to be in place to promote a safe and comfortable environment; this included weekly fire checks and radiators being guarded to protect residents from hot surfaces and regular recording of water temperatures and accident analysis. The brass bolts in place on a number of service doors are to be removed and the doors must have working locks. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 16 Staffing
The intended outcomes for Standards 27 – 30 are: 27. 28. 29. 30. Service users’ needs are met by the numbers and skill mix of staff. Service users are in safe hands at all times. Service users are supported and protected by the home’s recruitment policy and practices. Staff are trained and competent to do their jobs. The Commission consider all the above are key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 27, 28, 29, 30 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. Robust recruitment and selection procedures and regular training opportunities ensure that residents are appropriately supported and protected by a competent and qualified staff team. EVIDENCE: Staff records of three new staff were examined during the inspection and contained all of the required information such as application form, references, job description and Criminal Record checks. The pre inspection questionnaire detailed that 63 of care staff are trained to NVQ Level 2 or above. The manager described a new induction programme and new induction booklets were available within the home. Training was detailed within the pre inspection questionnaire and described by the manager and staff. Included in this is the mandatory training such as fire and first aid as well as more client specific training including, dementia awareness; safe handling of medicines; falls awareness; care planning and optical awareness. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 17 A training matrix was on display within the managers’ office, which detailed all of the training and who had attended what training. The manager also said that a training needs analysis is carried out to ensure that staff have the appropriate knowledge and training to meet the needs of residents. One care worker said, “There are always training opportunities and I believe this is a strength within Millbeck”. The manager said that each staff member have their own portfolio where they keep their training certificates. Staff were very clear about their job roles and said when asked about the role of a keyworker, “It is to ensure that personal needs such as bathing is carried out as well as being there to listen to any concerns and worries”. A resident spoke positively about their keyworker and how they really understood what her needs were. Staff believed there was a really good staff team at Millbeck and talked about the support, both peer support and support from the manager. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 18 Management and Administration
The intended outcomes for Standards 31 – 38 are: 31. 32. 33. 34. 35. 36. 37. 38. Service users live in a home which is run and managed by a person who is fit to be in charge, of good character and able to discharge his or her responsibilities fully. Service users benefit from the ethos, leadership and management approach of the home. The home is run in the best interests of service users. Service users are safeguarded by the accounting and financial procedures of the home. Service users’ financial interests are safeguarded. Staff are appropriately supervised. Service users’ rights and best interests are safeguarded by the home’s record keeping, policies and procedures. The health, safety and welfare of service users and staff are promoted and protected. The Commission considers Standards 31, 33, 35 and 38 the key standards to be inspected. JUDGEMENT – we looked at outcomes for the following standard(s): 31, 33, 35, 38 Quality in this outcome area is good. This judgement has been made using available evidence including a visit to this service. Residents’ benefit from a well managed home, which provides consistently high standards. There are good quality assurance systems in place. EVIDENCE: Residents, relatives and staff consider that Millbeck is a well run and well managed home. Residents said, “It is relaxed here, there is a very friendly and helpful staff team and it is open and friendly”, “Millbeck is well suited to meet my needs, it is all I expect it to be”.
Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 19 A relative said, “My mother is extremely well cared for by wonderful staff, the home is spotless and the food good”. Another relative commented, “Excellent care, happy atmosphere, very friendly and co-operative staff”. Staff said, “I can honestly say that Millbeck is a well run home, it is a pleasure to be here, we are like on big family”, another staff member said, “I thinks this is a well run and well managed home with an approachable manager”. The manager has the required experience and is in the process of completing the Registered Managers Award. It was good to hear that three of the staff within Millbeck has won regional awards within Anchor for the work they do. During discussion with the manager, she said that there have been a number of changes recently and that senior care staff are now developing additional skills and responsibilities. This included having key individuals responsible for areas such as medication, moving and handling, falls, and nutrition and lifestyle records. The system for managing resident’s personal allowances was looked at and was generally found to be in order. It was confirmed that although receipts are not obtained for hairdressing, there is a checking mechanism in place. Systems are in place for monitoring the quality of the service at Millbeck and the manager said that the annual questionnaire was in the process of being audited. A range of people are consulted including residents, relatives and visiting professionals such as doctors and district nurses. Additional systems are also in place such as self-assessment and achieving best practise along with internal audits on a number of systems. In addition regular residents and staff meeting take place and all individual receive copies of the minutes. The pre inspection questionnaire contained details about the maintenance and servicing of equipment. A small sample of records were looked at during the inspection, including the electrical installation, fire protection and mobile hoist records, all of which were up to date. It was also confirmed that hot water temperatures are checked and recorded as well as weekly fire checks. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 20 SCORING OF OUTCOMES
This page summarises the assessment of the extent to which the National Minimum Standards for Care Homes for Older People have been met and uses the following scale. The scale ranges from:
4 Standard Exceeded 2 Standard Almost Met (Commendable) (Minor Shortfalls) 3 Standard Met 1 Standard Not Met (No Shortfalls) (Major Shortfalls) “X” in the standard met box denotes standard not assessed on this occasion “N/A” in the standard met box denotes standard not applicable
CHOICE OF HOME Standard No Score 1 2 3 4 5 6 ENVIRONMENT Standard No Score 19 20 21 22 23 24 25 26 X X 3 X X N/A HEALTH AND PERSONAL CARE Standard No Score 7 2 8 3 9 3 10 3 11 X DAILY LIFE AND SOCIAL ACTIVITIES Standard No Score 12 3 13 3 14 3 15 3 COMPLAINTS AND PROTECTION Standard No Score 16 3 17 X 18 3 3 X 2 X X X X 3 STAFFING Standard No Score 27 3 28 3 29 3 30 3 MANAGEMENT AND ADMINISTRATION Standard No 31 32 33 34 35 36 37 38 Score 3 X 3 X 3 X X 3 Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 21 Are there any outstanding requirements from the last inspection? NO STATUTORY REQUIREMENTS This section sets out the actions, which must be taken so that the registered person/s meets the Care Standards Act 2000, Care Homes Regulations 2001 and the National Minimum Standards. The Registered Provider(s) must comply with the given timescales. No. 1. Standard OP7 Regulation 14 Requirement The monthly review/evaluation of care must contain more detail to reflect changing needs and effectiveness of individual care plans. The daily dairy must contain more information about care and support given. One risk assessment must be reviewed, must contain further consultation and more detail. Timescale for action 31/12/06 2. OP7 14 25/10/06 RECOMMENDATIONS These recommendations relate to National Minimum Standards and are seen as good practice for the Registered Provider/s to consider carrying out. No. 1. 2. Refer to Standard OP21 OP25 Good Practice Recommendations The upgrading of the bathrooms/toilets and showers should take place. The brass bolts on the outside of the service room doors should be removed and the doors should have working locks. Millbeck DS0000000014.V315596.R01.S.doc Version 5.2 Page 22 Commission for Social Care Inspection Tees Valley Area Office Advance St. Marks Court Teesdale Stockton-on-Tees TS17 6QX National Enquiry Line: 0845 015 0120 Email: enquiries@csci.gsi.gov.uk Web: www.csci.org.uk
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